Office Administrator

2 weeks ago

Ely, United Kingdom AMP Full time

Working closely with the Office Manager to create a team environment producing high-performance results.
- Coordinating with other teams about office activities and operations to increase efficiency and compliance to company policies.
- Maintaining company services by organizing office operations and procedures, assisting in preparation of payroll, monitoring correspondence, designing filing systems, managing supply requisitions, and completing clerical functions.
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Creating and updating records on HR portal and maintaining employees’ personnel files on our company cloud storage accordingly.
- Assisting with employee recruitment, on-boarding, off-boarding and performance review processes.
- Assisting with company events, reminders for public holidays, work anniversaries and birthdays as well as credentials and logins allocated to all employees.
- Maintaining list of credentials and logins allocated to all employees.
- Managing employee leave requests and collect and store relevant documentation accordingly.
- Monitoring trackers for acquisitions teams and generate reports on a monthly basis.
- Assisting in arrangements and maintenance of meeting agendas, appointments, business travel etc. for senior management.
- Preparing letters and relevant documentation as directed by Office Manager.
- Maintaining calendars and schedule appointments and meetings.
- Supporting preparation of annual budgets and regular bookkeeping procedures.
- Submitting timely reports and prepare proposals as assigned.
- Assisting operational teams whenever short-staffed or when required.
- Taking on other duties as assigned.

**Requirements and skills**
- Strong desire to learn along with a professional drive.
- Proven experience as an office administrator, office assistant or relevant role.
- Familiarity with office management procedures and basic accounting principles.
- Demonstrable ability to multi-task and adhere to tight deadlines.
- Excellent organizational and leadership skills.
- Excellent verbal and written communication skills and interpersonal abilities with a customer-oriented approach.
- Excellent knowledge of MS Office and office management software (ERP etc.).
- Qualifications in secretarial studies will be an advantage.

**Benefits**:

- Casual dress
- Company events
- Company pension
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

**Salary**: £21,000.00-£26,000.00 per year

Ability to commute/relocate:

- Ely, CB6 2HY: reliably commute or plan to relocate before starting work (preferred)

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