Diabetes & Adon Administrator
2 weeks ago
Administrative Support Good clerical skills such as retrieving information and recording data on a computer system. Undertake administrative tasks with exceptional attention to detail, for example, management of AdoNs diary, scheduling appointment, booking room/meetings Take accurate telephone messages Access IT system, NHS Mail and follow the Trust message taking policy. Minute taking Support the ADoN to produce reports and presentations. Medway & Outpatient appointments Book all diabetic patients for follow up appointments and add to Twinkle. Booking all PDSN ad-hoc clinics and rooms. Print off all patients BPT(Best Practice Tariff) list for all clinics. Checking date of patients last annual review. Create the blood form packs. **Support team with other bookings (i.e.**: interpreters). Update patient details including GP details & NHS No (needed for Twinkle). Adolescent Clinic To contact all the patients when there is an adolescent clinic and remind them of their appointment (adolescent clinic only - happens 4 times a year). Update front sheet pre-adolescent clinic. Twinkle (Diabetes database) Setting up clinics. Ensuring that all children who need an annual review are booked for one. Input all the clinic information into Twinkle i.e., height and weight, HbA1c, treatment. Check all patients have had eye screen and input it into twinkle (patients over 12 only). Take minutes for meetings.Check telephone messageson the dayshe is working and contact us any urgent queries we will follow up straight away. Eye Screening >12years Complete referral for eye screening after 12th Birthday Chase results and file in notes Education & Events Book rooms for education. Help build education packs. Help organise structured education events outside the hospital setting. Psychology Ensure reports from the Psychology team are available to the clinicians. NPDA Assist PDSN in submitting data to NPDA (National Paediatric Diabetes Audit) PECOS Assist Finance with invoices Check and receipt invoices Other Input on a spread sheet any patient that does not belong to Whittington but has attended A&E, or had an admission on Ifor, this is to keep track of extra work. File outpatient letters from other hospitals. Travel letters. Booking first school visit for newly diagnosed & informing school nurse. Booking new device session at school. Send out Christmas cards (< 16 years). GP request forms for prescription. Order kid sack and build newly diagnosed pack for Ifor Ward. Checking answerphone messages. Being responsible for Manage Electronic diaries Annual Leave, Sick Leave, and Study Leave
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