Business Operations

3 days ago

Manchester, United Kingdom Squire Patton Boggs (UK) LLP Full time

Squire Patton Boggs have an exciting opportunity for a **Business Operations & Facilities Assistant** to join the team.

Location: Manchester

**Salary**: Competitive + Benefits

Work Type: Full Time

**About Us**:
Squire Patton Boggs is one of the world's strongest integrated law firms, committed to providing insight at the point where law, business and government meet. We deliver commercially focused business solutions to a diverse mix of clients, from long-establishedleading corporations to emerging businesses, start-up visionaries and sovereign nations.

With over 1,500 lawyers spanning more than 40 offices across four continents, the firm is renowned for its local connections and global influence, delivering comprehensive legal services across North America, Europe, the Middle East, Asia Pacific, and LatinAmerica. In the UK, we have offices in Birmingham, Manchester, Leeds and London.

**Business Operations & Facilities Assistant** - The Role:
This role will primarily focus on reprographics, post room and archiving work. The role will also be to assist and support the wider Business Operations team in carrying out other general office duties such as reception support, setting up meeting roomsas required, office and desk moves and monthly floor inspections.

From time to time there may be changes in service requirements or ad hoc and annual project work that the post holder would assist on. Remote assistance to other offices will be provided as and when required ensuring a seamless service for clients.

**Business Operations & Facilities Assistant** - Key Responsibilities:

- You will deal with incoming requests from clients via UK Office Services (central request system for Business Operations requirements) within agreed timescales and confirm completion on the IT system
- You will arrange for items of mail and packages to be sent via various methods, advising the sender on the most cost effective and safe forms of sending the items and ensure the Finance Department receive accurate and timely data on chargeable deliveries
- Printing, scanning and photocopying documents is required, as well as binding and finishing documents as requested, using appropriate equipment
- You will manage the processing, delivery and receipt for all incoming/outbound files and deeds to the office
- You will provide advice and assistance to clients in relation to record searches and retrievals and archive processes, ensuring clear communication and compliance with the process
- You will also train new starters and give refresher training on the archive procedure

**Business Operations & Facilities Assistant** - You:

- You will have previous experience of working in a mail, reprographics and archiving role
- Experience in a professional office environment is preferred
- You will need to be a team player who enjoys collaborating with and supporting other members of the team
- You must be able to communicate effectively at all levels and have the ability to listen and interpret instructions
- Taking pride in your work and understanding the need for quality and attention to detail as well as positive attitude and professional manner are important
- A client focused 'can-do' approach to tasks, with an ability to use your own initiative to ensure delivery is key
- You will need to be flexible and willing to work overtime if required and a reliable team member and excellent timekeeper

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