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Commercial Administrator
2 weeks ago
Commercial Administrator - Maternity Cover
Novus Property Solutions is a dynamic, award-winning property maintenance, refurbishment, compliance, and decarbonisation specialist with more than 750 colleagues in 20 locations across Great Britain, providing a combination of local knowledge and national strength. We are a social and environmentally responsible family-owned business with a rich 125-year heritage, delivering a range of bespoke services and solutions to a wide variety of clients.
An opportunity has arise for an enthusiastic Commercial Administrator (covering Maternity leave) to support and continue to deliver and excellent Administrational service to our Warrington Health & Education projects office. This is a full time role, 37.5 hours per week, Monday to Friday, we are a flexible employer and encourage a flexibility to your working hours.
Benefits;
- Competitive salary
- 26 Days Hols & Bank holidays - option to buy or sell holidays
- Company pension scheme - up to 7.5%
- Discounted Healthcare Scheme
- High street & lifestyle discounts
- Enhanced Maternity and Paternity pay
- A day paid volunteering per year
- Length of service awards
Summary - Commercial Administrator
The Branch Administrator will ensure the smooth operation of an area office whilst providing an administration service for contract personnel. Ensuring all support documentation is produced accurately and on time, dealing with contract correspondence appropriately and efficiently to ensure the requirements of contracts are met
Main Responsibilities - Commercial Administrator
- Raising purchase orders
- Sub Contractor invoice queries - Liaise with Quantity Surveyors until resolution
- Order goods, materials and services to support the smooth running of the branch operations
- Manage the stock of office and welfare supplies
- Keep the compliance folder up to date and audit ready; escalate any failures to comply /discrepancies accordingly and in a timely manner
- Assist with commercial administration, i.e. copying files, filing, running reports, assigning PO numbers for invoice payments, etc.
- Assist with contract management administration, such as, sub-contractor questionnaires, providing reports on live contract and update status
- Support helpdesk with reactive maintenance calls as and when required
- Assist in arranging meetings, e.g. book rooms, send invites, arrange refreshments
- Provide general administrative support as required
- Answer telephone calls and direct to relevant teams/colleagues in a professional, effective and timely manner.
Key skills
- Confident IT skills, proficient in the use of MS Office in particular Excel
- Excellent communication skills both written and verbal
- Must be an excellent organiser with proven time management skills
**Job Types**: Full-time, Fixed term contract
Contract length: 12 months
Schedule:
- Monday to Friday
Work Location: One location
