Apprentice Administration Assistant

12 hours ago

NewarkonTrent, United Kingdom Aarsleff Ground Engineering Ltd Full time

**Purpose of role**

As an Apprentice Administration Assistant, you will work closely with experienced team members to develop skills and experience in administration, project and purchasing support. You will assist in key administrative tasks such as handling project documents, supporting internal teams, helping maintain accurate records, and providing reception and facilities support. This apprenticeship is an opportunity to learn, grow, and contribute in a dynamic office environment whilst gaining a recognised qualification in Business Administration or equivalent.

**Main Duties**:
Duties will include but are not limited to:

- Assist with checking and processing incoming site paperwork.
- Learn how to scan and save records to project files using SharePoint.
- Help compile work summaries and logs from site data.
- Support the team with sending approved records and data to clients.
- Develop skills in creating documents using Word, Excel, Outlook, and PDFs.
- Support with creating and tracking purchase orders using NAV (training provided).
- Provide help to central administration, purchasing and operational teams when needed.
- Assist with fleet and facilities admin tasks at Newark Head Office.
- Take part in a rota for reception cover (training and mentoring provided).
- Attend internal meetings and assist with taking and distributing minutes.
- Help with Occupational Health bookings, record-keeping and training uploads (MyCompliance system).
- Assist the purchasing department, supporting weekly admin tasks (training provided).
- Represent Aarsleff Ground Engineering Ltd professionally at all times.

**Person Specification**
- Willingness to learn and develop new skills.
- Friendly, approachable, and positive attitude.
- Able to work as part of a team and independently with guidance.
- Good communication skills - written and verbal.
- Attention to detail and willingness to take pride in your work.
- Organised and able to manage time with support.
- Interest in business administration or project support as a career path.

**Qualifications and Experience**
- GCSEs (or equivalent) in English and Maths.
- Basic knowledge of Microsoft Office (Word, Excel, Outlook) - training provided.
- Some experience of admin work or office tasks (e.g., from school, volunteering, or part-time work) is helpful but not required.

**Job Types**: Full-time, Apprenticeship

Pay: £7.55-£12.21 per hour

Expected hours: 40 per week

**Benefits**:

- Company pension
- Employee discount
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person

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