Group Administrative Assistant

4 days ago

Lockerbie, United Kingdom Robinsons Scotland Ltd Full time

**Overview**
As an Administrative Assistant at Robinsons Group, you will provide administrative support throughout the business, ensuring the smooth and efficient operation of daily activities. You will be responsible for performing various administrative tasks to support the business.

**Responsibilities**
- General administrative duties such as filing, printing, completing relevant documents, booking meetings and data input.
- Answering the phone and directing enquiries.
- Point of contact for resolving and reporting IT issues within the office to our IT company.
- Purchasing & price comparisons of relevant office IT equipment.
- Assist with our recruitment process which includes collating job descriptions, setting up interviews and booking meeting rooms.
- Provide assistance with document control and other QMS matters throughout the group.
- Order PPE for site & yard personnel and track.
- Provide administrative support to the SHEQ Advisor including collation of Toolbox Talks, inputting of accident and incident data and promotion of safe working culture throughout all areas of the business.

**Person Specification**
- Proven experience in a similar role, preferred but training will be provided.
- Exceptional communication and people skills, with the ability to interact effectively with individuals at all levels.
- Strong organisational and time-management skills.
- Ability to manage confidential information with discretion.
- Detail-oriented and capable of multitasking.
- Able to work well independently.
- Previous experience with ISO 9001, 14001 & 45001 and IOSH training advantageous

**Benefits**

Robinsons values its employees and the contribution they make towards our organisational goals and success. In return, as an employee, you will be able to enjoy a wide range of benefits available to you.
- 28 days holiday entitlement (inc. bank & public holidays).
- Holiday purchase scheme
- Workplace pension
- Christmas shutdown
- Free on-site parking
- Reward & Recognition Schemes
- Learning & development opportunities, relative to your role
- Supportive and collaborative work environment

**Job Types**: Full-time, Permanent

Schedule:

- Flexitime
- Monday to Friday

Work Location: In person

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