Apprentice Administrative Assistant

2 days ago

Lockerbie, United Kingdom Kit Buildings UK Full time

**Job Overview**:
**Key Duties & Responsibilities**:
The key duties and responsibilities for this role include, but are not limited to:

- Provide administration support to the Sales and Operations Coordinator.
- Prepare and ensure that quotations are sent to customers in the agreed time frames.
- Answer incoming telephone calls promptly and direct them to the appropriate person or department.
- Take detailed messages and relay important information to relevant team members promptly.
- Maintaining filing, scanning, and photocopying.
- Updating databases with confidential information on both clients and employees.
- Maintain accurate records and files, ensuring they are easily accessible for reference.
- Preparation of Operation and Maintenance contracts.
- Comply with the company’s policies & procedures and Health & Safety regulations.
- Undertake additional duties as and when required.

**Person Specification**:

- Confidence in using Microsoft packages, in particular Microsoft Teams, Microsoft Outlook & Microsoft Excel.
- Motivation and ability to learn and use other software packages.
- Ability to prioritise and organise your own workload, within a fast-paced environment.
- An outgoing and self-motivated individual who can work with their own initiative, completing all tasks to a high standard.
- Good level of verbal and written communication skills.
- Understanding the importance of excellent customer service and the ability to build rapport with clients.
- Ability to work collaboratively in a team, and with other departments.

**Training & Qualifications**:
Enrolment on the Level 2/3 Business administration course to become a qualified business administration assistant. At the end of your training apprenticeship there will be a full-time job available if you have met the required standard.

On the job training and support will be given throughout your apprenticeship.

**Minimum Qualifications Required**:

- Actual or predicted qualification in English & Mathematics, National 5 or above.
- No experience is required as all training will be provided.

**Additional Information**:

- 28 days holiday entitlement (inc. bank & public holidays).
- Holiday purchase scheme.
- Workplace pension.
- Christmas shutdown.
- Reward & Recognition Schemes.
- Learning & development opportunities, relative to your role.

**How To Apply**:
**Job Types**: Full-time, Permanent, Apprenticeship

**Benefits**:

- Company pension
- Flexitime
- On-site parking
- Store discount

Schedule:

- Monday to Friday

Work Location: In person

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