Personal Assistant/administration

2 weeks ago


Lockerbie, United Kingdom Irving Grounds Maintenance Full time

**Personal Assistant - Irving Grounds Maintenance**
**Location**: Lockerbie, Scotland
**Employment Type**: Part-Time
**Salary**: Competitive, based on experience

**About Us**:
We are a well-established and growing grounds maintenance company based in Lockerbie, Dumfries and Galloway, providing high-quality services to both commercial and residential clients. Our work covers everything from landscaping and seasonal upkeep. As we continue to grow, we’re looking for a proactive and highly organised **Personal Assistant** to support the owner and help streamline day-to-day operations.

**The Role**:
As a Personal Assistant, you will play a vital role in ensuring the smooth running of our business by supporting the owner with a variety of administrative, organisational, and communication tasks.

**Key Responsibilities**:

- Manage diaries, appointments, and scheduling for the company director
- Organise meetings, take minutes, and follow up on actions
- Assist with HR administration, timesheets, and staff coordination
- Support with invoicing, basic bookkeeping, and supplier/client communications
- Maintain accurate records, files, and office systems
- Liaise with clients and contractors professionally and efficiently
- Help coordinate logistics for jobs and projects

**What We're Looking For**:

- Proven experience as a Personal Assistant or similar administrative role
- Excellent organisational and multitasking skills
- Strong written and verbal communication
- Proficient in Microsoft Office and general IT systems
- Trustworthy, dependable, and discreet
- Knowledge of the grounds maintenance or construction sector is a bonus but not essential
- A driver’s licence is advantageous

**What We Offer**:

- A supportive and friendly working environment
- Competitive salary and holiday entitlement
- Varied and interesting work across a dynamic business
- 12 Month contract initially with the hope to making the right person permanent

**Job Types**: Part-time, Temp to perm
Contract length: 12 months

Pay: From £12.50 per hour

Expected hours: 20 per week

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 14/07/2025



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