Operations Administrator

2 weeks ago


Bristol, United Kingdom TALENT SEARCH LIMITED Full time

**Remote based role**

A great opportunity has arisen for a dynamic admin expert to join a B2B strategic marketing communications network agency who specialise in strategic and brandadvice, communications, transformation andculturealignment and work with a globalclientbaseintheenergy,technologyandmedicalindustries.

The Operations Administrator will need to engage with the whole team and provide assistance and support. Somebody who can manage and organise both people and tasks, interested in maximising efficiency and completing projects/goals in a timely and cost effectivemanner.

Crucial to helping the agency prioritise the volume of communications and details that make up the day to day running. An expert at tracking and disseminating information to keep things moving forwards and keep a remote team running smoothly.

**Key Areas of Responsibility**
- Admin support and project management
- Executive assistant to MD
- Diary management - day to day and complex meetings/logistics in various time zones
- Travel arrangements (worldwide)
- Microsoft teams expert
- Admin support to the team
- PPT amends, updates, templating, tidying
- Report writing, summarising, researching
- Managing the network model. Building relationships with strategic partners, associates, suppliers & freelancers
- Dealing with supplier and client contracts
- Work flow management - Resourcing and scheduling with the wider team/network
- Availability management (availability, flexibility, holidays etc)
- Troubleshooting issues that could slow down the process
- Facilitating a remote office; communication and collaboration tools, meeting rooms,
- Organising meeting rooms and physical workspaces when required
- Company meetings and social get togethers
- Managing the outsourced IT company

**Skills and experience required**:

- Previous experience in a similar operations / office manager type role
- Must be a PowerPoint expert
- A task driver - the gatekeeper that prevents distraction whilst driving tasks forward.
- Extremely organised, methodical and detail oriented
- People centric - diplomatic communicator
- Analytical and insightful attention to detail
- Service minded at all times
- Autonomous
- Takes responsibility
- Collaborator
- Excellent interpersonal, communications skills



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