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Ea to Investment Team
2 weeks ago
**Our client**
Our client is a well established boutique Investment Management firm, looking for an experienced EA, to work 5 days a week from their Central London office.
**Main job purpose**
Provide confidential EA and administrative service to the investment team, assisting with diary management,international travel arrangements and various ad hoc assignments. Proactively identify new and moreefficient support methods to reduce workload ofinvestment team.
**Responsibilities**
- Organize international meetings and managing diaries
- Assist with conference registration, meeting requests, and remind members of various deadlines
- Arrange extensive international travel for investment and marketing teams (transport,accommodation, visas etc.)
- Keep accurate and comprehensive records of all travel details and related costs
- Obtain details for quarterly results presentations and add them to the relevant investmentteam member’s diary
- Respond to any queries in a timely manner
- Carry out specific research
- Maintain paper and electronic filing systems
- Develop and implement new administrative systems to increase efficiency
- Prepare monthly expenses and keep up-to-date record of all invoices
- Print literature for meetings
- Coordinate with Office Manager in organizing company meetings and events, identifysuitable venues and budget management
- Provide cover for Office Manager when required
**Relevant experience, skills and knowledge**
- Proven work experience as an Executive Assistant, Executive Administrative Assistant orsimilar
- Knowledge of office procedures - expenses, accounting etc.
- Solid experience with Microsoft 365 (Word, Outlook, PowerPoint, Excel etc.)
- Experience using office equipment, including printers, copiers, and scanners
- Experience exercising discretion and confidentiality with sensitive information
- Excellent organizational skills with an ability to think proactively and prioritize work - organization, communication, and execution will be key
- High school education minimum, additional qualifications as Personal Assistant or Secretary as well as further education are highly desirable
**Communications and interpersonal skills and other key competencies**
- Strong organizational skills
- Resourceful and ability to problem-solve
- Ability to prioritize and multitask
- Ability to communicate at all levels of the organization, including senior management &clients
- Attention to detail
- Interest in financial services
- Proactive and self-motivated
- Able to work in a team environment
- Confident and enthusiastic in approach
