Senior Management Team Support Assistant

1 week ago

Preston, United Kingdom Service Care Solutions - Criminal Justice Full time

Service Care Solutions are looking for a Senior Management Team Support Assistant working within the Lancashire Constabulary on a 6-Month contract.

**Location**: Preston

**Job Role/Purpose**:
To provide comprehensive administrative/secretarial support to Head of People and members of the Senior Management Team.
- Dealing with incoming enquiries, including where appropriate, response, redirection, attachments, and related enquiries.
- Providing comprehensive administrative support by undertaking word processing, copying and circulation of documents.
- To take and transcribe minutes at various meetings.
- Managing diary time and co-ordinating the diaries of management team as required.
- To administer the Duty Management System for the Senior Management Team.
- To arrange meetings and functions and make necessary travel arrangements, reserve accommodation and itinerary preparation as required.
- To communicate with members of other departments, divisions and outside agencies on a variety of issues, maintaining strict confidentiality.
- To raise purchase orders via Business Support as required.
- Deal with telephone and personal enquiries, using tact and diplomacy and responding to queries wherever possible.
- To maintain all filing systems, manual and computerised
- To ensure standards in the main filing room are maintained
- To maintain and update the departmental mailing list as required.
- To provide general admin assistance for the department as directed by Head of People.
- To ensure the Gifts and Hospitality Register is kept up to date.
- To be responsible for ensuring photocopying paper and stationery levels are maintained
- To be responsible for overseeing photocopier faults are reported
- To update the Departmental Intranet site as requested
- Support the HR SMT to meet operational demand, with an expectation that they will assist throughout the HR Department as required by organisational need.

**Experience**:

- Experience of undertaking secretarial duties.
- Experience of dealing with confidential information.
- Experience of planning and prioritising workloads.
- Experience of composing letters and memos and responding to routine correspondence.
- Experience of keeping accurate records and maintaining filing systems.
- Experience of working on own initiative, and meeting deadlines.
- Experience of inputting and amending data and formula on EXCEL spreadsheets.

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