Part-time Facilities Administrator

6 days ago


Basildon, United Kingdom Premier Work Support Full time

**Responsibilities for the Part-time Facilities Administrator role: - ** - Assist the Head of Human Resources in the execution of their duties in support of the Managing Directors vision of the company to become more streamlined and competitive. - Assist the Facilities Manager in the execution of their duties by providing efficient administration for company wide facilities & H&S tasks. - Assist facilities management by record keeping, organising required maintenance services, regular KPI audits with service suppliers, supplier vetting processes, firm equipment asset bookkeeping etc. - Assist with Health & Safety management by organising training, organising required periodic service checks, updating training records of employees etc. - Provide Project assistance across all offices and across areas or premises, IT and Health & Safety. - Provide support to the Facilities Manager in creation and/or maintaining supplier matrices and the associated documentation - Attend team meetings and produce subsequent minutes / actions - Order and maintain stock in relation to the facilities management service provision - General office duties including copying, faxing, mailing, laminating and filing - Issue responses to correspondence containing routine enquiries - Ensure that the maintenance team only file relevant archived files - Maintain the Incident Report Register - Maintain confidentiality in all aspects of client and staff information - Maintain good housekeeping of work area at all times **Requirements for the Part-time Facilities Administrator role**: - Ideally a Facilities Administration background - Strong Excel skills (ability to do formulas) - Excellent communication and people skills - Highly organised with a "can do" attitude In return for all your hard work, our client is offering a competitive salary and an outstanding benefits package and free on-site car parking facilities. The working hours for this role are 10.00am to 2.00pm Monday to Friday, however this could change to full time hours in the future. At that point, the hours would be 8.30am to 5.30pm Monday to Friday.


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