Billing and Accounts Assistant

5 days ago

Leighton Buzzard, United Kingdom Jackie Wilsher Staff Service Full time

We are currently recruiting for a Billing and Accounts Assistant to join a well established company in Leighton Buzzard. The working hours are Monday-Friday, 8:30am-5pm.

As a Billing Clerk, you'll work within our clients finance and accounts team and you’ll be responsible for the creation of Sales invoicing data and supporting analysis reports as well as this you will be required to produce Cost Management reports on schedulesbut also on an ad-hoc basis.

In addition to this you will be responsible for ensuring accurate charges are applied to invoices, analyse unbilled orders on our internal systems, create PO's, open new accounts on Sage, analyse data for month end and all other tasks relevant to the role.

**Main responsibilities**:

- Prepare data to ensure accurate charges are applied to weekly sales invoices.
- Analyse unbilled orders.
- Create purchase orders using our Oracle systems
- Open new accounts on Sage.
- Issue additional sales invoices and credit notes weekly and monthly.
- Obtain fuel costs from suppliers and maintain records of both weekly costs and rates used for sales fuel surcharge calculations.
- Reconcile and circulate weekly fuel cost information to Managers and depot team leaders to highlight accuracy and discrepancies.
- Downloading, reviewing and costing shipments, updating costs, invoicing clients direct and producing back up data to support the invoices.
- Issuing charges to different departments in a timely manner.
- Analysing monthly charge memos and loading the data into Oracle.
- Analyse orders on Sage to produce a weekly report detailing delivery costs.
- Producing APUT files to load invoices directly into Oracle.
- Analysing data for month end accruals.
- When directed by a manager, undertake any other task appropriate to the skills and responsibilities of anAccounts Specialist.
- Holiday cover for the Purchasing Coordinator/AP Procurement CoordinatorHoliday cover for the Management Accounts Data Administrator.

**Key Skills/Experience/Requirements**:

- Proficient in Excel and other accounts packages
- Excellent communication skills both written and verbal
- Ability to learn detailed internal procedures
- Proven track record of internal/external stakeholder relationships.
- Ability to work on multiple tasks and projects managing the deadlines effectively whilst not compromising the quality of the work.
- Good working knowledge of IT packages e.g. Word, Sage, POP and SOP billing modules.
- Relevant experience in an accounts environment.

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