Team Administrator Children's Community Nursing Team

We are looking for an enthusiastic, flexible and self-motivated administrator to be responsible for providing a comprehensive administrative and clerical support to our Children’s Community Nursing Team in Brighton & Hove.

You will need to be self-motivated, have a broad general administration experience, including taking minutes and have excellent computer skills. Experience of spreadsheets and knowledge of purchase systems would be desirable too.

The role liaises with clinical services and other departments, both internal and external, observing strict confidentiality and maintaining accurate records.

**If you would like to discuss the role further, please contact**: Charlotte Sage:
**Phone**:
01273 242012

**Mobile**: 07788372759

The provision of comprehensive administrative and clerical support to a Children’s Community Nursing Team.

To independently manage an office administration system which enables the team to work effectively to support the operational issues of the Children’s Community Nursing Team and overarching elements of the Children’s Community Nursing Service.

Liaising with clinical services and other departments, both internal and external, observing strict confidentiality and maintaining accurate records.

To liaise with other administrators/secretaries within Children’s Community Nursing service as necessary

To liaise both internally and externally between families and staff and with various organisations

Deal with all telephone enquiries effectively, ensuring a prompt, accurate and polite response. Acting on own initiative when necessary and appropriate

In conjunction with all administrators within Children and Young People’s Community Nursing, ensure that there is adequate administrator support.

Key Relationships
- Brighton and Hove CYPCN Service Users, their families and carers
- Brighton and Hove CYPCN Service multidisciplinary team members
- Children’s and Specialist Clinical and Operational leads
- Other Sussex Community NHS Foundation Trust Services; Children’s Nursing teams and networks, Practice Development and Therapy Teams and Specialist Teams
- Sussex Community Foundation Trust Corporate and other support services; Medical Leads, Pharmacy, Finance, Estates, Performance, Quality and Safety, Practice Development and other services
- Primary Care colleagues and support staff
- Brighton and Hove County Council Social Care and Local Authority colleagues
- Out of Hours Services
- University Hospital Sussex Trust and other clinical teams
- SECAMB Ambulance Trust
- Secondary and Tertiary care colleagues
- NHS Clinical Commissioning Group colleagues
- Voluntary Sector, Independent Sector colleagues

To be proficient in word processing and in maintaining spreadsheets in an accurate and professional style

To record and maintain accurate database of children and families in the Children and Young People’s Community Nursing Team

To be proficient in the use of patient electronic records system adopted by the organisation

Ensure all data is stored at the required SCFT level of confidentiality

Organise and prioritise own workload resolving conflicting diary appointments and schedules

Adopt a flexible attitude to take account of the changing needs of the service and respond accordingly

Arrange service meetings on a regular basis, including booking rooms

Organise agendas, take minutes and collate all relevant papers relating to meetings and/or appointments

Support team lead in maintaining up to date staff information within Business Continuity Plan and personal staff records

Open mail, sort and re-direct as necessary.

Book patient transport as required

Undertake photocopying, scanning and distribution of documents as required

Calculate staff annual leave entitlements

Maintain records of absence for the team which includes holiday and sickness

Support team lead in maintaining staff rota on Health Roster and SystmOne

To support the team in maintaining up to date database of Medical Devices and assets for the Children’s Community Nursing Team arranging servicing and maintenance of medical devices when required

To access the Shared Business (SBS) system to purchase stock and non-stock equipment and consumables on a regular basis, which includes receiving, receipting and distribution and maintaining up to date database of consumable stock records. This includes liaison with families for distribution

Order IT equipment and medical devices, as required

Maintain departmental stationary stock

Report estates issues when required