Team Administrator
2 weeks ago
**The Development Land team currently comprises of 8 Directors, 5 Associate Directors, 2 Surveyors, 1 apprentice, 2 graduate surveyors on rotation and 1 PA.**
**The Development Land Team has 8 Directors, 5 Associate Directors, 2 Surveyors, 1 apprentice, 2 graduate surveyors on rotation and 1 PA. The team specialise in the sale and acquisition of land and development opportunities throughout London. It isa busy, fast paced department that is a market leader in its field.**
General duties:
- Providing full administrative support to the team and existing PA
- Answering phones, dealing with enquiries and/ or taking concise messages.
- Completing expense claims for Associate-Director level and above (Concur system)
- Formatting, proof reading and paginating documentation
- Printing/scanning/photocopying/binding/filing/archiving when required
- Update business development materials incl. CV's, case studies, team sheets and website biographies
- Assisting and escalating team IT issues/enquiries/ ordering equipment
- Diary management: coordinating internal and external meetings in a timely and courteous manner, booking meeting rooms and occasionally greeting clients in person
- Organising travel (Reed & Mackay system)
- Assisting with organising and hosting client & team events.
Billing & Dynamics CRM
- Generating Purchase Order requests as and when required
- Raising client invoices monthly via Dynamics CRM system & generating fee shares
- Updating client records using Dynamics CRM
- Management of the team’s marketing lists on Dynamics CRM
- Maintaining a high level of professionalism when dealing with clients and colleagues.
- Exercising confidentiality and discretion at all times.
In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time.
**Skills and Experience**:
- Previous experience in a similar administration role
- Strong attention to detail and ability to multi-task.
- Excellent communication skills and a can-do attitude.
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