Health Records Clerical Officer

5x 10 hour Evening posts to cover 5pm until 9pm

The Health Records team at Bolton NHS Foundation Trust has an opportunity for an enthusiastic, motivated and flexible individual looking for a challenge in a post that is both interesting and varied to join our team working the night shifts. The service operate flexibly over 24 hours, seven day a week.

The role is a physically demanding role and you will be responsible primarily for providing a notes provision service, whilst additionally completing all associated administration tasks to ensure our patients receive an excellent first impression, you will ensure all necessary data is recorded
- Duties will include storage, retrieval and archiving of case notes to support both inpatient and outpatient episodes, elective and emergency care 24 hours a day, customer service, patient registration and data input.
- Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing.
- When dealing with elective admissions prioritise allocated day’s work, print off allocated ward lists and pre-assessment clinics. Locate, retrieve, prepare and track casenotes and file in date order in appropriate bins for collection.
- If casenotes are not in main storage areas use tracking system to locate and request where necessary.
- Update LE2.2 tracking system to show location and current status of casenotes in relation to document management.
- Ensure Case notes are prepared in accordance with Health Records Standards.
- Ensure Case notes are dispatched to Outpatient areas within the Trust and clinics held in the community/other Hospitals.
- Ensure where necessary, patients to be registered on Trust IT System (LE2.2), case notes raised or extra volumes created.
- Ensure request for reports and information are forwarded to appropriate consultant.
- Ensure all statutory deadlines are met in the provision of those records and reports.

Here at Bolton our patients are at the heart of everything we do. We ensure our patients receive the highest quality of Care and are guided by our trust Values.
We strive to ensure that our staff can be the best they can be in their role, and we will create a development plan based on your individual needs. We ensure that our staff have regular FABB (For a Better Bolton) catch-up discussions with their manager and our VOICE Values clearly set out what we expect from all our staff whilst in work. Ultimately everything we do in the Trust has patient care at its heart, and your role will be so important in ensuring our patients get the best possible care.
- Duties will include storage, retrieval and archiving of case notes to support both inpatient and outpatient episodes, elective and emergency care 24 hours a day, customer service, patient registration and data input.
- Maintain knowledge of filing systems and ability to file casenotes in correct location. Understand importance of accurate and timely filing.
- When dealing with elective admissions prioritise allocated day’s work, print off allocated ward lists and pre-assessment clinics. Locate, retrieve, prepare and track casenotes and file in date order in appropriate bins for collection.
- If casenotes are not in main storage areas use tracking system to locate and request where necessary.
- Update LE2.2 tracking system to show location and current status of casenotes in relation to document management.
- Ensure Case notes are prepared in accordance with Health Records Standards.
- Ensure Case notes are dispatched to Outpatient areas within the Trust and clinics held in the community/other Hospitals.
- Ensure where necessary, patients to be registered on Trust IT System (LE2.2), case notes raised or extra volumes created.
- Ensure request for reports and information are forwarded to appropriate consultant.
- Ensure all statutory deadlines are met in the provision of those records and reports.