Part Time School Receptionist/ Administrator

**Our opportunity for you**

We have a job vacancy for a part time receptionist/administrator. Are you looking for a challenge in starting your career or changing direction with opportunity for growth and development? Do you want to be part of a team with high aspirations who want to make a difference? Do you want to work with inquisitive children and collaborative staff? Do you value being at the heart of a vibrant city? Does this sound like your perfect job?

Then Landau Forte Academy Moorhead is the place for you.

**Key information**
- **Hours**: 16 per week (Monday to Thursday 08.15-12.15)
- **Weeks**: Term time only plus 5 INSET days
- **Start date**: ASAP
- **Closing Date**: Friday 7 November 2025

**What we can offer you**
- A supportive, cohesive and exciting working environment
- The chance to work with genuinely enthusiastic and happy students
- Career prospects within an innovative and ambitious Multi Academy Trust
- Membership of the Local Government Pension Scheme (LGPS) or Teacher Pension Scheme (TPS)
- Healthcare Cash Plan, from Westfield Health

**Person specification and Job Description**

The type of person we are looking for will be committed to outstanding levels of customer service and enthusiastic about working with young people.

You will be the first point of contact providing a full receptionist service, greeting parents, visitors and staff, creating an efficient, polite and welcoming first impression.

You will undertake a range of administration tasks Demonstrating a willingness to contribute to the overall ethos and aims of the academy.

Will be required to work inset days

**Specific Skills and Abilities**
- Ability to use ICT packages.
- Good keyboard skills.
- Ability to relate well to children and to adults.
- Previous experience in a customer service/reception role
- Has a friendly yet professional and respectful approach which demonstrates support and shows mutual respect.
- Takes responsibility and accountability of their actions.
- Committed to the needs of the students, parents and other stakeholders and challenge barriers and blocks to providing an effective service.
- Demonstrates a “can do” attitude including suggesting solutions, participating, trusting and encouraging others and achieving expectations.
- Is committed to the continuous development of self and others by keeping up to date and sharing knowledge, encouraging new ideas, seeking new opportunities and challenges, open to ideas and developing new skills.

**Qualifications and Experience**
- Previous reception/administration experience required
- You will be educated with formal qualifications including GCSE (or Level 2 equivalent) in Mathematics and English Language or similar qualifications gained since leaving compulsory education.
- NVQ 2 or above in administration desirable
- Ensure that the reception area is welcoming, tidy and project a professional image
- Greet and welcome all visitors to the school, providing a helpful and proactive service always ensuring all enquiries are dealt with in an efficient, professional, friendly and caring manner ensuring the smooth running of reception
- Ensure signing in/out procedures are adhered to and appropriate security checks are carried out
- To input breakfast club and school lunch numbers into parentpay and prepare reports for the kitchen
- To contact parents / legal guardians regarding collections
- To work as an essential member of the Administration Team, taking responsibility for providing first class administration to support to the school
- Ensuring all administration tasks are completed with accuracy and in a timely manner whilst maintaining an accurate and structured filing system on and offline
- Data entry and production of basic reports
- To photocopy documents and materials as directed
- Assist with preparation of school visits and occasional supervision of pupils on visits
- To undertake administrative duties in respect of pupil attendance, including following up of individual absences
- Update electronic first aid book with incidents
- Maintaining after school clubs registers
- Ensure Sims has up to date pupil information and adding new pupil data
- Liaising with other schools as to pupil starters and leavers
- Support with year-end tasks and preparation of annual school reports
- Assist with preparing of school events
- Ordering of items and processing purchase orders
- Providing first aid to pupils and updating electronic first aid book with incidents
- Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection. Reporting all concerns to the appropriate person
- Contribute to the overall ethos/work/aims of the school
- Participate in training, other learning activities and performance development as required
- Attend and participate in meetings as required
- To maintain confidentiality at all times in respect of school-related matters and to prevent disclo