Finance and Administration Officer

Finance and Administration Officer provides financial, clerical and administrative support to managers, staff, service users and their families and other professionals, either as part of a team or individually. The role plays a vital part in the administration and smooth-running of businesses throughout Liberty Centre Ltd. Finance and Administration Officer is involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks. He/she should be proficient in the use of management Systems such as, Carefree, Logmy Care, SAGE, QuickBooks or similar systems, Microsoft packages and modern Information Technology tools.

Duties and Key Responsibilities

Finance:

- Support Finance lead with preparation of financial returns, monitoring and analysis.
- Take a lead in the preparation of monthly management accounts.
- Responsible for dealing with initial queries relating to finance.
- Administer payables and receivables to maximize cash flows.
- Operate and reconcile Petty Cash system and expenses reimbursements.
- Process the financial records of retail and fundraised income.
- Collection of monies and banking, BACS, cheques etc.
- Undertake best value reviews in line with quality assurance processes.
- Process and monitor expenditure through robust purchase order systems.
- Maintain and reconcile the General Ledger.
- Maintain financial files and records.
- Take a lead with monthly accrual journals.
- Take a lead with preparation for annual external audit.
- Provide ad hoc analyses as required by the management team.

Administration
- Provide support to HR Department with regards to employee recruitment and maintenance of records.
- Treat with confidentiality any personal, private or sensitive information about individual, organizations, service user and staff.
- Assisting with service users admission.
- Devising and maintaining office systems, including data management and filing
- Taking on some of the management responsibilities and working more closely with management
- Keeping deadlines for reports to be submitted to external bodies like Care Quality Commission, Social services etc.
- Carrying out background research and presenting findings.
- Preparing (Copying) documents for managers and staff.
- Screening phone calls, inquiries and requests, and handling them when appropriate
- Providing cover / support when required.

Payroll:

- Prepare accurate payroll and pension submissions for third party processors and reconcile payroll transactions on accounting system through management of time sheet, clock in and clock out sheet, holiday, on-call duties, overtime, preparing monthly salaries, social security contributions and the obligatory legal declarations and distribution of payroll using carefree and other software.
- Inclusion and management of staff absences (sickness, leave, return to work etc.) and pay slips.
- Preparation of the social statistics reports (statistical summaries, tables, end-of-year statements, etc.),
- Reception and guidance to staff members in search of information,

Person Specification
- Essential Criteria The following qualities are considered essential for the post Administrator: strong organizational skills; presentation skills and attention to detail; the ability to plan your own work, work on your own initiative and meet deadlines; the ability to manage pressure and conflicting demands and priorities tasks and workload; oral and written communication skills; tact, discretion and respect for confidentiality; a pleasant, confident telephone manner; teamwork; reliability and honesty; project management skills

**Salary**: £10.00 per hour

**Benefits**:

- Additional leave

Schedule:

- Day shift
- Monday to Friday
- Overtime
- Weekend availability