Summer and Short Courses Administrator

2 weeks ago

Oxford, United Kingdom St. Clare's, Oxford Full time

Purpose of Role

This role has two very different yet complementary responsibilities: to coordinate the recruitment of temporary staff for the summer team prior to the season; and to ensure the smooth and effective administration of short and summer courses, with the main focus on the period mid-June to late August. The Summer and Short Courses administrator may also be deployed to support administration, sales and marketing activities at the International College in the period from September to December.

Key Responsibilities
- Gains product knowledge of the full range of courses across the college (with a particular focus on the following short courses: closed groups, summer programs for juniors, teenagers and adults).
- Support the Summer & Short Courses Operations Director and the Director of Studies (DOS) with the coordination of the temporary summer office team.
- Coordinate’s administration to support the DOS: updates payroll documents; analyses statistics; supports recruitment etc.
- Prepares contracts and carries out rigorous recruitment safeguarding checks for successful applicants and maintains personnel files, in consultation with the Human Resources Department.
- Monitor’s bookings and appointments week-on-week and advises the DOS accordingly.
- Coordinates Arrival and Departure systems across all campuses, this will include making sure arrivals lists are prepared in good time, that all travel information for each student is correct, and drawing attention individually to any late changes. This will entail coordinating the arrivals and departures team, as well as regular checks at weekends for both arrivals and departures and communicating late changes in a timely manner to everyone involved.
- Prepares class lists for the DOS each week, updating within the data-base, as necessary.
- Coordinate’s creation and printing of Certificates and Reports for English Language Course students for each course.
- Welcomes students (at the school or the airport) on a minimum of four Sundays during the summer season as part of the summer rota.
- There should be a free exchange of information in the office. Roles are largely interchangeable, and each member of the team will cover for colleagues in their absence.
**Full Job Description can be found on St Clare's website.**

**How to apply**

**Job Types**: Full-time, Permanent

**Salary**: Up to £25,193.00 per year

**Benefits**:

- Discounted or free food
Schedule:

- Day shift
COVID-19 considerations:
We follow all the government guidance/procedures

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