Executive Assistant

2 weeks ago

London, United Kingdom Meta Full time

**Executive Assistant - Central Integrity Responsibilities**:

- Coordinate internal and external meetings
- Manage hectic, complex, and intense calendars
- Work cross functionally with a global admin team to organise schedules and meetings
- Ask appropriate questions to have an understanding of priorities and content
- Maintain spreadsheets, contacts, distribution lists, etc
- Prepare expense reports
- Coordinate domestic and international travel arrangements and visas
- Ensure and maintain confidentiality of all appropriate communications and documentation
- Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
- Track, prioritise, and assign all incoming written and oral communications, as necessary, to appropriate person(s) for response
- Take ownership of your organisation’s people and business priorities/needs
- Develop strong partnerships with Procurement Operations, Accounts Payable, and Legal teams
- Manage, coordinate, and support special projects as needed

**Minimum Qualifications**:

- 5+ years of full-time, administrative experience directly supporting 2 or more executive members (Director Level or above)
- 5+ years of experience coordinating travel logistics on behalf of 1 or more executives
- 5+ years of direct calendar management and expense report management for 1 or more executives
- Excellent computer skills and comprehension of Outlook
- Incredibly organised and detail-oriented
- Ability to prioritise multiple assignments quickly
- Comfortable with giving and receiving feedback
- Excellent communication skills
- Ability to multi-task and change direction quickly
- Focus on customer service
- Strong work ethic

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