Finance and Administration Officer

Salary
- £27,223 - £28,613

Number of jobs available
- 1

Detail of reserve list
- 12 Months

Region
- Northern Ireland

City/Town
- Belfast

Building/Site
- MOJ NIO Erskine House, BT1 4GF

Grade
- EO

Organisation Grade for MoJ
- EO

Post Type
- Fixed Term, Loan

Duration of appointment
- Up to 2 Years

Working Pattern
- Full Time

Role Type
- Finance

Will the successful applicant have line manager responsibilities?
- No

Job description

**About the role**

**Job Title**

Finance and Administration Manager, Independent Reporting Commission

**Location**

**Belfast**

The post is based in Belfast. The IRC UK Secretariat is currently based out of Erskine House 20-32 Chichester St, Belfast BT1 4GF
**Salary**

The salary for this role is set within the Northern Ireland Office Executive Officer (EO) range. Please see the Civil Service pay ranges:
**Contract Type**

**The Role**

This is a unique opportunity to work within an internationally established independent Arms’ Length Body which is contributing to the overall effort to end paramilitary activity in Northern Ireland and to influence the steps being taken across the statutory sector to address the impact of paramilitarism on communities. This is also an exciting opportunity to work in a very important cross-cutting area

**Key Responsibilities**
- Management of finance and resources including liaising and working with accountants and internal and external auditors; budget profiling, planning and oversight; and processing of

invoices and Commissioner fees, travel and subsistence
- Management of the Commissioners’ programmes, assisting in organising stakeholder engagement, arranging meetings as required, and acting as a liaison point for stakeholders
- Ensuring that travel and accommodation (including meeting venues), as required, are arranged in good time. This will include ensuring that value for money is achieved, and documented
- Managing the Commission’s information and arrangements for records management
- Management of the Commission’s mailbox, prioritising urgent messages and ensuring deadlines for responses are met
- Leading arrangements for publication of the Commission’s reports, including viewing and booking venues, liaison with stakeholders, and working closely with the IRC’s media adviser
- General secretariat support duties, including
- contract management
- tracking team activities and agreed actions from meetings,
- providing general office administration and support, including printings papers for meetings
- Management and day-to-day running of the UK Joint Secretary’s diary and programme
- Other ad hoc tasks as required.

**Person Specification**

It is important through your CV and Statement of Suitability that you give evidence and examples of proven experience of each of the selection criteria detailed.

**Essential criteria**:

- Excellent planning and organisational skills
- Experience of finance administration and records management
- Excellent interpersonal skills and the ability to engage with a range of internal and external stakeholders,
- Ability to use their initiative and work with mínimal supervision, managing competing priorities

**Desirable criteria**:

- Experience of using CM10 or similar records management software
- Experience of using Account NI financial management software or similar specialist financial management software
- Experience of using project management skills and techniques to manage administration.
- Existing security clearance to SC level would be desirable.

**Civil Service Competency**:
You will also be assessed against:

- Managing a Quality Service
- Delivering at Pace
- Communicating and influencing

Further information about the Civil Service Competency Framework can be found here:
**The Recruitment Process**

**Application**

This should be completed no later than 23:55 on 24th September and will involve uploading the two documents outlined below:
Document details:
1. A CV setting out your career history. Please ensure you have provided reasons for any gaps within the last two years.
2. A Statement of Suitability (no more than 750 words) explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role, with particular reference to the criteria in the person specification.
Please submit and complete all of the documents listed so that the panel will have all the required information on which to assess

**Expected Timeline**

The anticipated timetable is as follows:
FAQs

Is this role suitable for part-time working?
This role is available for full-time or flexible working arrangements (including job share partnerships). If you wish to discuss your needs in more detail please get in touch with the named point of contact in this pack.
Will the role involve travel?
Some limited local travel may be required for this role. Travel and subsistence would be reimbursed in line with Civil Service policies.

Where will the role