Personal Assistant to Director

2 weeks ago

Brecon, United Kingdom Powys Teaching Health Board Full time

Temporary - 12 month maternity cover

Job overview

We have a vacancy to for a Personal Assistant to provide and co-ordinate a comprehensive, confidential, and high quality secretarial and administrative service to two Executive Directors and to be responsible for the smooth and effective running of the administration and systems of their offices.

The post holder must work on their own initiative, develop their own administrative systems, and manage and prioritise their workload seeking advice and escalating issues to Directors when required.

THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO MATERNITY COVER

If you are an internal applicant this post will only be offered on a secondment basis and you will need to have gained your line managers approval for the secondment prior to going to interview

Main duties of the job
- Organise and plan the workload, diary and commitments including all travelling and accommodation arrangements as necessary of the Directors including the scheduling of formal and complex meetings, ensuring deadlines are achieved and that the flow of work is prioritised for the Director to deliver targets and objectives.
- Proactive in managing the Directors electronic diary commitments to ensure their time is used effectively and take all necessary action to ensure the Director is aware of appointments, changes etc.
- Responsible for high level co-ordination between the Directors and senior

managers to initiate/produce reports, briefings, papers etc. for meetings and key stakeholders.
- Responsible for producing agendas and papers, taking formal and informal

minutes/action notes, and distributing them as appropriate ensuring any
actions are followed.
- Manage incoming telephone calls and enquires, which may be of a complex and sensitive nature, exercising tact and diplomacy and ensure that appropriate action is taken. Ensuring that all calls are greeted bilingually.

Powys is cited as being a wonderful place to live and work. It is a rural health setting where you can personally and professionally grow and patients are truly at the heart of care provision. If you are an ambitious professional in search of job satisfaction that others can only dream about, prepare for a very pleasant surprise as Powys is the place to be. We are looking for staff who have energy, enthusiasm, commitment and drive and who are patient-centred. Whatever your career aspirations, we are committed to supporting and developing you.

Powys Teaching Health Board is responsible for meeting the health and wellbeing needs of the population of Powys. As a rural health board we have around 133,000 people living across an area that is a quarter of the land mass of Wales. Powys is the largest county in Wales with Snowdonia to the North and the Brecon Beacons to the South, the spectacular scenery is something to behold. Working in partnership, we commission and provide award-winning hospital, community, mental health and learning disability services, so our portfolio is varied and diverse. We are proud to offer patients an unrivalled level of care, not to mention a wide range of careers for professionals who want to make a real difference.

You will be able to find a full bi-lingual Job Description and Person Specification attached within the supporting information.

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