Administration Assistant

**Why join us**:
Recognised as a Great Place to Work for two consecutive years, we are expanding our

operations in the UK and seeking enthusiastic Administrator to join us at our newly revamped offices in Manchester.

Join our vibrant, global family at TLScontact, where we collaborate with governments worldwide

to facilitate seamless visa and consular services for travellers and citizens alike. With a rich

citizen services, driving digital transformation and enhancing customer satisfaction.

Are you ready for an exciting adventure in a dynamic, international environment? Eager to be part of a diverse and inclusive team, united by our shared dedication? If so, you are in the right place

**Job Purpose**:
The Executive Assistant will provide high-level administrative support to the Country Manager and senior leadership team. This role is pivotal in ensuring smooth day-to-day operations, managing executive schedules, organising key company events, and handling sensitive information with discretion.

**Key Responsibilities**:

- Provide comprehensive administrative support to the Country Manager, including calendar management, travel arrangements, and meeting coordination.
- Act as the first point of contact between the executive and internal/external stakeholders, maintaining a high level of professionalism and confidentiality.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Plan, coordinate, and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage communication and correspondence on behalf of the executive, prioritising and responding to inquiries as appropriate.
- Coordinate domestic and international travel arrangements, including booking flights, hotels, transportation, and creating detailed itineraries.
- Assist in the preparation and organisation of key events, such as board meetings, company conferences, and team retreats.
- Support the executive team in special projects and initiatives, providing research, analysis, and administrative assistance.
- Maintain an organised filing system, both physical and digital, ensuring easy access to important documents.
- Monitor and manage expense reports, budgets, and financial records as needed.
- Handle confidential information with utmost discretion and ensure compliance with company policies and procedures.

**Skills & Qualifications**:

- Proven experience as an Administrator, Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to manage multiple tasks and prioritize effectively.
- Strong written and verbal communication skills, with attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with technology and digital tools.
- Ability to work independently with mínimal supervision while maintaining a high level of accuracy and discretion.
- Strong problem-solving skills and the ability to anticipate needs and provide proactive support.
- Experience in event planning and travel coordination is highly desirable.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Experience in a global or multicultural organisation is a plus.
- Please note TLScontact is unable to sponsor those without permission to work in the UK, therefore any applicant must already have permission to work in the UK._
- enhanced level.
- **Under The Immigration, Asylum and Nationality Act 2006, you must have the right to**_
- **work in the United Kingdom to be considered for this role.**_

Please find below our Privacy Notice for Recruits:
Pay: £25,000.00-£28,000.00 per year

Additional pay:

- Yearly bonus

**Benefits**:

- Company pension
- Cycle to work scheme
- Health & wellbeing programme
- Referral programme

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Salford, M50 3SG