Executive Assistant

6 days ago

Waltham on the Wolds, United Kingdom MARS Full time

**What are we looking for?**:
Educated to minimum of A-Level or equivalent standard.

3-5 years’ experience in a business support role in a fast paced business environment

Excellent planning, organisational, interpersonal and communication skills (at all levels)

Able to work with little or no direction, manage conflicting demands and be proactive.

Able to handle confidential information sensitively

Demonstrative strong initiative and problem solving ability

Advanced usage of all Microsoft packages

Experience of eBuy & mobile expense advantageous

**What will be your key responsibilities?**:

- Full calendar management - link in with peers and other associates locally and globally to organise meetings and ensure a well planned diary management and anticipate next steps needed to ensure smooth diary management.
Team meeting management: plan, organise and coordinate large scale meeting logistics, including venue sourcing, delegate listing, video & audio conferencing and catering for the separate teams these roles support
- Purchase order requests. monitor and follow up to ensure timely payment of invoices. Liaise with Accounts Payable, Suppliers and Commercial teams where necessary.
Expense Submission: Ensure all expense receipts are submitted within allotted time frame
**What can you expect from Mars?**:

- Work with over 130,000 like-minded and talented Associates, all guided by The Five Principles.
- Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
- Best-in-class learning and development support from day one, including access to our in-house Mars University.
- An industry competitive salary and benefits package, including company bonus.
- #LI-JO1

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