Training Department Administrator

**Job title Training Department Administrator**

**Post number 331800259**
**Grade F**

**Overall purpose of the job**

To support the administration of training delivered to Fire & Rescue Service personnel, including the organising of training resources and the recording of training and competences across the whole training department.

**Main accountabilities**

**Main accountabilities**

To record and report individual training records ensuring accuracy and currency of information. This will include maintaining KPIs around competencies, Training course attendance and monthly reports.

1. Also includes capturing training requirements and qualifications/certificates on the database / learning management systems and supporting the Training Co-ordinator,
Competency Framework Co-ordinator & relevant CRG Managers as required.

To support the Training Co-ordinator and Competency Framework Co-ordinator with the building and mapping of courses on Redkite.

2. This includes managing attendance of courses, closing courses down, and running monthly reports for audit purposes.

To Support the Competency Framework Co-ordinator with administrative tasks such as

3. managing enrolment requirements, leavers and station changes to ensure the accuracy of Training records is maintained.

To support the Training & Development Co-ordinator with the administration of the training & development budget. This will include invoice matching, raising purchase

4. orders when requested, New supplier request forms and general budget administrative tasks on the finance system.

To support the maintenance of course information such as Joining Instructions, Pre

5. course learning documents, Training Prospectus on the local intranet site used by
NFRS.

To demonstrate awareness/understanding of equal opportunities and other people’s behavioural, physical, social and welfare needs and to ensure that reasonable care is

6. taken at all times for the health, safety and welfare of yourself and other persons, and to comply with the policies and procedures relating to health and safety within the department.

To carry out any other duties to support the needs of the department which fall within the

7. broad spirit, scope and purpose of this job description and which are commensurate with the grade of the post.

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**Person Specification**

**Qualifications, knowledge, skills and experience**

**Qualifications required Subject Essential/**
**Desirable**

Educated to GCSE standard (or equivalent) English Language and Maths Essential

NVQ Level 3 Administration or Customer Services Desirable

**Identify Describe Essential/**
**Desirable**

**Knowledge**

Health and Safety Ability to demonstrate a clear understanding of
Health and Safety regulations Desirable

Ability to demonstrate awareness and

Equal Opportunities understanding of equal opportunities and other people’s behaviour, physical, social and Essential welfare needs
**Skills**

Excellent working knowledge of Must be able to demonstrate competency in all the full Microsoft Office suite Microsoft Office programmes Essential

Ability to learn databases/other Proven ability to adapt quickly to work with computer systems processes on a variety of bespoke databases Essential and computer systems

Excellent verbal and written To be able to communicate both in verbal and communication skills written contexts to a high standard Essential

Ability to cope with frequent and To be able to prioritise workload according to varied tasks from departmental the needs of the Service and maintaining good Essential and N.F.R.S. staff working relationships at all times

Ability to work under pressure To be able to handle a varied workload keeping to tight deadlines Essential

Ability to work flexibly Flexibility is required to meet the needs of the
Service and its customers Essential

Purchase order and budget processing Ability to work with purchase orders and other financial documents and data Desirable

**Experience**

Have demonstrable organisational skills
Organisational Skills including problem solving and prioritising in an Essential administrative environment

Training Systems Have experience of the administration and development of training systems. Desirable

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**Disclosure level**

What disclosure level is required None Standard for this post? Enhanced Enhanced with barred list checks
Vetting Northants Police *Required to work at HQ Darby

NPPV2* House.

**Work type**

Fixed hours with

What work type does this role fit mutually agreed Flexible working may be into? flexibility when considered. required.
Field Home

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**Job Types**: Full-time, Permanent

**Salary**: £18,778.00-£19,575.00 per year

**Benefits**:

- Childcare
- Company pension
- Cycle to work scheme
- Employee discount
- Flexitime
- Free parking
- Gym membership
- On-site parking
- Sick pay
- Store discount
- Wellness programme

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Northamptonshire, NN8 6