Commercial Administrator

Keepmoat Homes is a fast growing top 10 UK housebuilder. We design and build quality homes and create places where people want to live.

Our investment and participation helps transform communities and improves the lives of local people. We have a national presence combined with local knowledge and expertise in all aspects of housing - from finance, design and planning, to developing and building. Our comprehensive skills and capabilities give us a wider perspective across the whole housing lifecycle and we create lower risk ways of building homes people need.

For more than 90 years our work has been absolutely visible to local communities so being part of the community is in our DNA. We hire local suppliers and tradespeople and work with local communities to make sure that our plans meet their needs.

**Main purpose of the role**:

- The Construction Admin roles report to the Construction Director or the Site Manager dependant on their location
- The main responsibility for these roles is to establish good working relationships with all staff, both on site & head office, sub-contractors, & suppliers. Collate information from Sites weekly and update Build report

**Key Accountabilities**:

- Collate information from Sites weekly and update Build report
- Order MPANS when required (technical support)
- Receive, Scan and issue Gas & Electric Certs
- Update CML report
- Produce monthly NU, RI, H&S monthly reports
- Register & Monitor sites for CCS
- Assist with Construction Phase Plan
- Order and supply all necessary equipment for site set-up, including PPE, H&S files & notices, stationery
- Check times sheets and issue to accounts weekly
- Authorise site staff holidays on behalf of Construction Director and assist with any typing, filing etc
- Assist Contract Managers with any ad hoc administrative tasks
- Create Handover Packs when required
- Support Construction CapEx work

**General**
- Order & issue stationary (Site/Office)
- Board Room (Drinks/setup/diary)
- Post (receive and send Internal/external)
- Update site plans weekly with sales information - monthly with build stage releases
- Collate and format all departmental Pre-start presentations on to master
- Collate and format all departmental information for Regional presentations
- Carry out any General Administration tasks for other departments
- Ensure kitchen supplies are replenished
- Archiving - keep accurate records of archiving providing boxes and numbers when required
- Update milestone tracker
- Support PA role during holidays/sickness

**Training**
- Ensure that all training is booked and attended, liaising with the Construction Director/Head of Construction and Site Managers to ensure training is booked in a timely manner and all mandatory training is completed

**Areas of Discretion**
- Must not take any action, which exceeds the contents of this Job Guide without the consent of the Construction Director
- Not to divulge any information other than to an officer of the Company on matters which are confidential to the Company
- Not to take any action which could be deemed not to be in the best interests of the Company
**External**:

- Customers
- Statutory Authorities
- Local Authorities
- Sub-contractors
- NHBC Inspectors
- Safety Consultants

**Internal**:

- Construction Director
- Health & Safety Manager
- Regional Managing Director
- Commercial Manager/Team
- Project Manager(s)
- Contracts Managers
- Senior Site Manager(s)
- Assistant Site Manager
- Home Sales Executive(s)
- Customer Care Co-ordinator
- Site based Administrator
- Accounts Dept

**HS&S Responsibilities**:

- To take care of your own health and safety and that of others who may be affected by your work and adhere to the Keepmoat Health, Safety and Sustainability standards.

**Essential**:

- Excellent organisational skills;
- Ability to fully operate Microsoft Word / Excel and PowerPoint;
- Highly organised and able to work under pressure;
- Professional attitude and approach to work.
- Confident;
- Self-motivated;
- Enthusiastic;
- Flexible & adaptable;
- Good verbal and written communicator;
- Ability to work both alone and as part of a team;
- Resilient.

**Desirable**:

- Knowledge of people management tools and techniques e.g. talent mapping; succession planning etc
- Covered a more senior role to support upward management experience

**Desirable**:
**Keepmoat Behaviors**

**Straightforward**
- Communication

Communicates in a simple, clear, flexible and consistent way

Actively seeks to understand others' point of view
- Openness and integrity

Acts with transparency and integrity

Challenges others when values are not being demonstrated

**Creative**
- Innovation and Change

Encourages continuous improvement opportunities and fosters an idea generation culture

Challenges traditional ways of doing things, looking for new and better ways to deliver results
- Thinking and decision making

Manages demand and prioritises resources effectively

Demonstrates good proble