Events and Activities Administration Assistant

2 days ago


Newport, United Kingdom Newport City Council Full time

**Job information**

Post No. EDUSI80018 - Events and Activities Administration Assistant

Gwent Music organises music provision to schools and students across four LAs, Blaenau Gwent Borough Council, Monmouthshire County Council, Newport City Council and Torfaen County Borough Council. We also organise a wide range of evening, weekend and holiday time music events and activities for pupils, including the provision of residential courses and extended music tours at home and abroad. Our administrative Headquarters is in the grounds of the Malpas Court Primary School Newport. We have 12 peripatetic music tutors and around 100 self-employed providers working in over 140 schools across the four LAs, all under the supervision of the Business Support Team.

We are looking for an enthusiastic Events & Activities Administration Assistant to join our Business Support team. Working to the Director of Business & Finance, your key responsibilities will be to provide administrative support to all aspects of the Events & Activities programme for Gwent Music, in addition to general office duties. You must be able to work on your own initiative and should be able to communicate with clients and staff in a pleasant and professional manner and deal with any enquiries.

You will need to be able to liaise with the Business Support Team, Creative and Tutor leads, Musical Directors, tutors, schools, parents, pupils and outside agencies in the planning stage of the event and to ensure that the web site, publicity, advertising and information is kept up to date and that this information is passed on to all relevant parties, right through to the culmination of the event.

You will need to be able to schedule timetables for events/activities including booking venues and transport; produce leaflets, tickets, programmes and marketing materials; attend and participate in planning meetings, on and off site; update pupil data on our tuition database (Paritor - training can be given) ensuring that accurate records are maintained; handle booking and payment queries from pupils and parents and schools. A knowledge of finance systems/accounts/excel would be an advantage.

Enhanced DBS Check Required

**Our values - Courageous, Positive and Responsible**
**Ein gwerthoedd - Dewr, Cadarnhaol, Cyfrifol


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