Executive Assistant

1 week ago

Oxford, United Kingdom Venn Group Full time

A position has arisen for an interim EA within a highly-regarded Healthcare organisation based within Oxfordshire:
**Executive Assistant**

Location: Oxfordshire (hybrid working)

Contract: 6 months

Rate: £16.96 per hour plus holiday pay

Hours: 37.5 per week

**Your duties will include**:

- Managing the Executive Director’s diary, ensuring meetings are fit for purpose and the Executive Director’s time is efficiently spent.
- Meeting agenda preparations, transcribing and minute taking
- Working alongside the Corporate Governance team ensuring Executive Director’s agenda items and associated presentations are delivered in a timely manner
- Liaising with all Trust Board members and colleagues who assist in the creation and delivery of Trust Board documents, handling potentially contentious information with diplomacy and tact
- Managing difficult conversations (at all levels) in a tactful yet confident manner; understanding the importance of delivery and meeting tight deadlines
- Setting up telephone/video conferencing facilities for meetings, sharing technological advancements as necessary with the team and supporting the roll out of new technology
- Acting as Project Management lead on designated projects as assigned by the Executive Director, ensuring alignment on planning, implementation and communication across the organisation
- Working with the Finance team to ensure all non-related pay expenditure within the Executive Director’s remit is managed in line with budget
- Play an active role in the development and implementation of administrative and managerial policies and work procedures within the Executive Function to ensure that high standards are set and maintained
- Significant experience as an Executive Assistant at Board level
- Experience of taking and transcribing formal minutes
- Evidence of management for small/medium sized projects
- Evidence of budget management
- Education to a degree level or equivalent
- Computer literacy with advanced experience of working with all Microsoft Office packages
- Demonstrable time management and organisational skills
- The ability to work under pressure and problem solve in high pressure situations
- Excellent communication skills

If you are interested in this role or would like to hear of more opportunities about similar roles, please submit your CV below.

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