Executive Assistant

2 weeks ago

Oxford, United Kingdom Talentspa Full time

**Our client is currently looking for an Executive Assistant to join their busy team. They are committed to flexible working and can offer home-working or hybrid working, as well as flexibility on hours. There may be a limited need for occasional travelwithin the UK.**

The Executive Assistant will provide essential support for two of their leaders (EGM Finance and Head of Group Sales and Regional Operations), each of whom supports two divisions within our client
- University Partnerships Europe and Global Sales and Marketing.

The Executive Assistant will support day-to-day general administration but will also have a passion for their business and will contribute more widely by taking on projects or pieces of work that will help them and their business, and also enabling personaldevelopment for the individual.

**Salary: £30 - £35K (Dependant on experience)**

**Executive Assistant Duties**:

- Support the EGM Finance and Head of Group Sales and Regional Operations, including:

- Diary management Meeting organisation and planning, including coordination with CEO EA and other EAs within our client
- Inbox management - including response on behalf where appropriate
- Organise travel arrangements both in the UK and overseas, book flights and hotels and prepare itineraries
- Support induction/introduction timetables for new starters in the team
- Monthly expense management/reconciliation
- Raise purchase orders and supplier management/onboarding
- Support specific projects as requested
- Solve all problems great and small

**Executive Assistant Requirements**:

- A trusted advisor able to handle confidential information sensitively and deal with challenging situations in a confident and diplomatic manner.
- Proactive and problem-solving approach with good decision-making skills
- Comfortable making effective and timely decisions in relation to practical requirements
- Strong organisational skills, meticulous attention to detail
- Excellent people skills with the ability to collaborate and influence at a senior executive level with internal and external stakeholders
- Comfortable to use various IT packages as needed - and to learn new things by playing around in new software.
- Ability to act as gatekeeper and escalate relevant information to executives as needed
- Previous experience of working within a similar role, including understanding of and ability to support booking extensive, and possibly complex, international travel
- A team player, who is comfortable working autonomously and collaboratively working on multiple projects and coping with changing priorities
- Assertive when needed, always proactive and trustworthy, driven to complete tasks on a tight schedule.
- Resilient, persistent and caring.

**About the Company**:
Our client is one of the world’s largest and most successful education providers, offering life-changing study opportunities to tens of thousands of students and professionals every year. With 120 institutions in 31 countries and thousands of staff basedthroughout the world, our client is a truly global entity and provides outstanding career opportunities to ambitious, talented and motivated people.

Closing Date: 31/1/22

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