Procurement Officer

**Procurement Officer**

**Role Overview**:
The Procurement Officer is responsible for supporting the Fleet Manager in procuring a variety of service contracts related to the hiring, servicing, maintenance, and purchase of fleet vehicles across Environmental Services. This role primarily involves engaging with framework providers to secure contracts, with potential for bespoke tendering as necessary. The Officer will collaborate closely with operational managers and senior management to ensure compliance with procurement regulations and achieve optimal outcomes for the organization.

**Key Responsibilities**:

- **Procurement Planning**: Assist the Fleet Manager in developing procurement strategies and plans for acquiring fleet-related services contracts. Evaluate current and future needs to determine the most effective procurement approach.
- **Supplier Engagement**: Engage with framework providers and potential suppliers to solicit bids and proposals for fleet-related services. Establish and maintain effective relationships with suppliers to ensure competitive pricing and quality service delivery.
- **Tendering Process**: Manage the tendering process for fleet services contracts, including drafting tender documents, evaluating bids, and selecting suppliers. Coordinate with relevant stakeholders to ensure compliance with procurement regulations and organizational requirements.
- **Contract Negotiation**: Negotiate contract terms and conditions with suppliers to achieve favorable outcomes for the organization. Ensure that contracts align with budgetary constraints and meet operational requirements.
- **Contract Management**: Oversee the execution and management of fleet services contracts throughout their lifecycle. Monitor supplier performance, address any issues or concerns, and ensure contractual compliance.
- **Compliance Assurance**: Ensure compliance with procurement policies, procedures, and regulations throughout the procurement process. Maintain accurate records and documentation to support audit trails and reporting requirements.
- **Financial Analysis**: Conduct cost-benefit analysis and financial evaluations to assess the value and feasibility of proposed procurement activities. Make recommendations for cost-saving opportunities and efficiency improvements.
- **Stakeholder Collaboration**: Collaborate with operational managers, senior management, and other stakeholders to understand fleet requirements and priorities. Provide procurement expertise and guidance to support decision-making processes.

**Required Qualifications and Experience**:

- **Procurement Experience**: Proven experience in procurement, particularly in sourcing and managing contracts for fleet-related services. Familiarity with procurement processes, including tendering, negotiation, and contract management.
- **Knowledge of Frameworks**: Experience working within procurement frameworks and utilizing framework agreements to procure goods and services. Understanding of framework providers and their procurement processes.
- **Fleet Management Knowledge**: Understanding of fleet management principles, including vehicle hiring, servicing, maintenance, and purchasing. Knowledge of industry standards and best practices related to fleet operations.
- **Analytical Skills**: Strong analytical and problem-solving skills, with the ability to analyze procurement data, evaluate supplier proposals, and make informed decisions. Attention to detail is essential for ensuring accuracy and compliance.
- **Communication Skills**: Excellent verbal and written communication skills, with the ability to effectively engage with stakeholders at all levels. Capable of conveying complex procurement concepts and requirements in a clear and concise manner.
- **Negotiation Skills**: Proficiency in negotiation techniques and tactics, with the ability to negotiate favorable terms and conditions with suppliers. Confidence in presenting and defending organizational interests during contract negotiations.
- **Organizational Skills**: Strong organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple procurement projects simultaneously.
- **IT Proficiency**: Comfortable using procurement software and tools for contract management, data analysis, and documentation. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is preferred.

**Additional Requirements**:

- Bachelor's degree in business, procurement, supply chain management, or a related field is preferred.
- Professional certification in procurement or supply chain management (e.g., CIPS, CPSM) is advantageous.
- Knowledge of relevant procurement regulations and legislation, such as EU procurement directives, is beneficial.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

**Salary**: £20.00-£26.00 per hour

Expected hours: 37 per week

**Benefits**:

- Company pension
- Flexitime
- On-site parking
- Work from home