Facilities Ambassador

1 week ago

London, United Kingdom Pixi Beauty Full time

**Our Company**:
Pixi was created in 1999 and launched in our Flagship Boutique in Soho, London. Pixi has a loyal worldwide following thanks to its pure, awakening & skin-loving products that create a naturally radiant ‘’just had a good night’s sleep’’ look. Passionate about skincare, Petra creates innovative formulations that are infused with botanicals and beneficial ingredients. Petra has a real-world experience as a busy working mother of four; therefore, Pixi is truly about multi-tasking, flaw fixing youth - enhancing products for people on the go with no time to spare. Pixi’s mission is the same now as it was on the first day the Pixi store opened; simply to bring out the natural beauty in all - to make people look like themselves, only better Flawless in a few fuss-free minutes - that’s what Pixi is about

**Responsibilities**:
Administrative:

- Managing and maintaining the office's administrative tasks, including organizing schedules, meetings, travel arrangements, and ensuring office supplies are stocked.
- Greeting all office visitors and confirming they are checked in and accompanied to their appointments with Pixi team members.
- Ensuring that all departments, including the Boutique, have the supplies they need, including office supplies, stationery, and equipment.
- Assisting in the onboarding of new employees by setting up workstations, providing necessary equipment and software, and ensuring all IT systems are in place.
- Helping to keep the office clean, organized, and presentable, including managing the kitchen and common areas.
- Assisting with the planning and execution of virtual events and meetings, including webinars, conference calls, and video conferencing.
- Assisting the CIO with troubleshooting and resolving technical issues related to software, hardware, and network infrastructure.
- Ensuring that all IT equipment is updated and maintained, including computers, printers, scanners, and servers.
- Providing support to the team in the use of computer hardware and software systems, including Microsoft Office Suite and others.
- Assisting in the coordination and tracking of shipments, ensuring that orders are fulfilled and delivered on time.
- Managing the organization and counting of stock items, including receiving, unpacking, and recording shipments in the stockroom inventory system.
- Ensuring that the stockroom is well-organized and clean, and that all products are stored appropriately.
- Assisting in the maintenance of inventory records and reports, identifying discrepancies and taking appropriate corrective action.
- Confirming all office appliances are maintained and serviced as needed and liaising with building management as needed to ensure the smooth operation of the office.
- Overseeing all health and fire safety procedures are followed and ensuring assembly points are communicated to all team members.

**Events**:

- Acting as an additional support & resource to our Retail Marketing & Sales department by supporting event organisation, set-up, and cover across different retailers.
- Organising & executing all Pixi team gathering activities and events including creating event decks in advance for management approval.
- All other responsibilities as assigned.

Pay: £25,000.00-£48,692.37 per year

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: Facilities Ambassador

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