Receptionist/administrative Assistant

**Ponteland Community Primary School**

**Part of Ponteland Academy Trust**
**Starting January 2025 or as soon as possible thereafter**

**Visits to the school are welcomed**

We are excited to offer an excellent opportunity for an enthusiastic, efficient, and organised individual to join the dedicated team at Ponteland Community Primary School (PCPS). This role is perfect for someone with outstanding organisational and communication skills, who takes pride in delivering a warm welcome to all visitors and children whilst supporting our school community.

This varied and dynamic position requires a proactive individual who thrives in a busy school office environment and can confidently adapt to the changing needs of the role.

**About Ponteland Community Primary School**

Ponteland Community Primary School has a rich history and a even brighter future, offering an abundance of opportunities to our children.

Our school is located on a spacious 15-acre site, featuring purpose-built facilities such as:

- Music practice rooms
- ICT suites
- Design and technology workshops
- Art and food technology studios
- Drama spaces
- Science labs
- Separate dining and sports halls

Outdoor facilities include extensive playing fields, tennis courts, and a state-of-the-art all-weather 9v9 artificial turf pitch. Recognised for our excellence in physical education, we proudly hold the Platinum Sports Gamesmark Award.

Our passionate staff aim to instill a lifelong love of learning, foster resilience, and promote critical and investigative thinking skills.

**Main Duties and Responsibilities**

Reporting to the Leadership team and school accountant, your responsibilities will include:

- Providing a welcoming and professional reception for visitors, parents, and children.
- Monitoring attendance records, contacting parents of absent pupils, and producing weekly attendance reports.
- Supporting the planning and organisation of school events, trips, and sporting fixtures.
- Preparing and distributing school communications, including newsletters and website updates.
- Assisting with the collation and editing of school publications.
- Booking staff training, travel, and accommodation.
- Providing first aid (training provided).
- Carrying out administrative tasks using Office 365, Teams, and school-specific systems.
- Acting as the clerk to the trustees and taking minutes in meetings.
- Purchasing and monitoring of stock.
- Using SIMS; our School Management system is desirable.
- Completing school Census returns.

**Person SpecificationExperience**:

- Previous experience in a receptionist, administrative, or customer service role, preferably in a school setting is desirable.

**Skills**:

- Excellent communication and interpersonal skills, with the ability to build strong and positive relationships with children, parents, and staff.
- Excellent IT proficiency, demonstrating confidence and ease in using a variety of systems and software.
- Highly organised with excellent time management skills, capable of prioritising tasks and meeting tight deadlines effectively.
- Meticulous attention to detail, complemented by a warm, professional, and approachable personal/telephone manner.

**Personal Characteristics**:

- A proactive, adaptable, and solution-focused approach.
- Team player with a positive and collaborative attitude.
- Commitment to confidentiality, safeguarding, and the well-being of children.
- Genuine enthusiasm and love for working in a school environment.

**Main Terms and Conditions**
- **Contract**: Part-time, term-time only plus 15 days (46 hours per week).
- **Hours**: Monday to Friday, 7:15 am
- 4:30 pm, with occasional flexibility for school events.
- **Salary**: pro-rata term-time plus 15 days).

Additional Benefits:

- Membership in the Local Government Pension Scheme.
- Access to school facilities.
- Free on-site parking and a welcoming, supportive working environment.

**How to Apply**

To apply, please submit:

- A covering letter explaining your suitability for the role.

**Safeguarding and Equal Opportunities**

Ponteland Community Primary School is committed to safeguarding and promoting the welfare of children. All staff must share this commitment, and pre-employment checks, including enhanced DBS clearance, will be required.

We look forward to welcoming a dedicated and enthusiastic individual to support the success of Ponteland Community Primary School

Pay: £22,940.00-£23,634.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday

**Education**:

- A-Level or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 20/12/2024
Expected start date: 13/01/2025