Project Administrator

With a focus on operational technology and digital transformation, Capula, part of the EDF Group, has been a leader in advanced system integration for decades; optimising efficiency & delivering performance on a large scale. With continuous innovation at the heart of our business, we’ve always got our sights set on the future. We work in some of the most highly regulated and challenging industrial environments, and have delivered critical projects across energy, water, renewables and manufacturing

**Summary of Role**:
To be the on-site administrator for a large nuclear contract providing support to the project manager, engineering and IT engineers and other administrators. The role is to control the extensive paperwork requirements of the project, particularly Lifetime Quality Records (LTQR).

**Role Description**:

- Being the principal controller of the LTQR for the projects
- Maintaining customer correspondence within the specified nuclear contract, and ensuring the project is conforming to all Quality Assurance requirements for documentation.
- Ensuring all records are clear and legible and completed appropriately
- Challenging project team members if the documentation is not completed to the correct standard
- Reporting to Snr Managers any non-conformances or persistent poor record completion
- Maintaining other paper records, filing, collating, checking, photocopying, scanning as required
- Maintaining electronic records, databases, spreadsheets
- Sending documentation to customers, maintaining document transmittal records
- Attend both internal and external meetings and be able to present challenges issues and deliverables

**Essential Requirements**:

- Proven administration experience, preferably with document control responsibilities
- Excellent organisation skills and attention to detail
- Good interpersonal skills and not afraid to challenge
- Good skills/experience in Word, Excel, Outlook, databases
- Comfortable with working in an IT environment and with technical engineers
- Able to work under pressure, to strict deadlines, sometimes juggling multiple demands
- The ability to gain SC clearance / UK national due to the contract requirements.
- Previous experience of materials traceability and an understanding as to why this is significant
- Ability to deal with supply chain, resolve issues plan paperwork and chase as required
- Understanding of legal compliance and customer related requirements
- Ability to be based at the client site premises in Reading area.

**Desirable Requirements**:

- Experience working in or for the nuclear industry
- Experience of internal and external auditing
- Understanding of nuclear safety culture and CFSI

**In return Capula offers the following benefits to permanent employees**
- 25 days holiday plus bank holidays
- Flexible working
- Pension
- Life assurance policy
- Private health care
- Lifestyle screening
- Salary sacrifice programme
- Mental health assistance programme
- Cycle to work scheme
- Green car scheme
- Support in achieving professional status (e.g. IEng, CEng) and professional memberships fees are covered

**NOTE TO EMPLOYMENT AGENCIES**: We are currently only working with our preferred suppliers.

**Job Types**: Full-time, Fixed term contract
Contract length: 24 months

**Benefits**:

- Additional leave
- Company pension
- Cycle to work scheme
- Flexitime
- Free flu jabs
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Paid volunteer time
- Private medical insurance
- Referral programme

Schedule:

- Monday to Friday

**Experience**:

- Customer service: 2 years (required)
- Administrative experience: 2 years (required)
- Document management: 2 years (required)

Work Location: In person

Reference ID: N-2024-08