Accounts & Administrative Assistant

2 days ago

Portland, United Kingdom DMS TA InXpress Full time

InXpress offers a large range of customised delivery solutions and logistics services to thousands of businesses with a dedicated customer service approach. We put people first, whether a customer or a member of staff, people are at the heart of our company and we value them highly.

We care about our customers and their deliveries, as if they were our own. We are there for them when they need us. We see our customers as members and go the extra mile for every one.

A varied Accounts and Administrative role has become available in our busy office on Portland. We would love to find a motivated and self organised person to manage our customer invoicing experience along with some occasional administrative tasks.

**Job Role**

**Accounts**
- Managing the accounts inbox and resolving customer invoice queries in a timely manner
- Raising customer and supplier credits when necessary
- Keeping track of any supplier credit requests
- Completion of supplier billing whilst working to tight deadlines
- Reporting any discrepancies to the management team
- Providing reports in a timely manner to management team (weekly, fortnightly and monthly)
- Monitoring over payments and liaising with the credit control department
- Credit control support
- Sending invoices to freight team to check
- Supplier payments and updating internal log with payment date

**Admin**
- Dealing with daily post
- General admin as and when needed
- Organise staff events and office lunches
- Stationery orders
- Health and safety compliance
- PAT Testing
- Risk assessments
- H&S statement
- Office insurance

**Key skills**
- Previous accounts / bookkeeping experience 2/3 years
- Ability to use own initiative
- Problem solving attitude and ability to identify solutions that comply with company policies
- Highly organised with experience of working in a high volume role
- Ability to work to tight deadlines
- Excellent communication skills - written and oral
- Good at managing customer expectations and timescales
- The ability to work autonomously
- Methodical and accurate with strong attention to detail
- Use of MS Office

**Job Types**: Full-time, Permanent

**Salary**: £24,500.00-£27,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Free parking
- Private medical insurance

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Portland: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Accounts: 2 years (required)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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