Part Time Receptionist

3 days ago

St Bees, United Kingdom St Bees Independent School Full time

THE POST

We are currently seeking a self-motivated, flexible, and experienced Receptionist to join our team from September 2025. This is an afternoon position, working as part of a wider reception team to ensure full coverage throughout the school day.

HOURS OF WORK

12:30 to 17:30, Monday to Thursday, and 12:30 to 16:15, Friday, term-time only

Main Responsibilities and Tasks:
The Receptionist will be responsible for the following duties during term time:

- Providing a helpful, courteous, and welcoming reception service for all students, staff, parents, and visitors.
- Overseeing the GCAS registration processes, including following up on unauthorised absences.
- Managing incoming post and parcel deliveries, ensuring timely distribution.
- Using the school’s Management Information System, _Engage_, to record and retrieve relevant data.
- Ensuring all staff, students, and visitors follow signing-in/out procedures and issuing visitor passes; arranging refreshments for visitors when necessary.
- Maintaining confidentiality at all times regarding sensitive school matters.
- Carrying out a range of administrative tasks to support the smooth day-to-day running of the school.
- Ensuring the reception area and its displays are tidy, professional, and up-to-date.
- Assisting with the coordination of school trips, including booking venues and transport.
- Acting as a point of contact for daily school transport arrangements and liaising with minibus drivers.
- Supporting first aid provision and liaising closely with the school nurse.
- Taking the lead during fire drills and evacuations, ensuring visitor sign-in logs are given to the Designated Fire Marshal.
- Assisting with arrangements for student vaccinations.
- Completing student charge forms as required.
- Engaging in ongoing professional development through the completion of online training.
- Undertaking general office duties as directed.

ESSENTIAL CRITERIA
- Previous experience in a school environment (desirable but not essential).
- An enthusiastic approach to the role and ability to represent the school positively.
- Ability to communicate the school’s values and unique selling points (USPs) clearly and simply.
- Smart and professional appearance.
- Strong administrative skills: organised, efficient, and IT-competent.
- Excellent interpersonal skills and the ability to work well with colleagues, including those from international backgrounds.
- Discretion and sound judgement when handling confidential information.
- Strong written and verbal communication skills, with confident presentation abilities.
- High levels of motivation, energy, and resilience; able to work under pressure.
- Integrity and independence, able to exercise good judgement within delegated authority.
- A positive attitude, with a sense of humour and optimism in a busy work environment.

APPLICATION

St Bees School

Wood Lane

St Bees

CA27 0DS

**Job Type**: Part-time

Pay: £12.54 per hour

Expected hours: 23.75 per week

**Benefits**:

- Company pension
- Discounted or free food
- Employee discount
- Free parking

**Experience**:

- Administrative: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 08/08/2025
Expected start date: 01/09/2025

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