Transactions Assistant

An opportunity has arisen for an enthusiastic person to work at Bolton NHS foundation Trust to join the Finance Department as a Transactions Assistant.

They will also undertake a range of duties to ensure that the Trust identifies and invoices all due income promptly and accurately in accordance with the Trust’s Corporate Finance Manual (Standing Financial Instructions).

The successful applicant should have strong knowledge of both Purchase Ledger and Sales Ledger and have good communication skills, have a keen eye for details and the ability to work on own initiative.

Please see attached job description and person specification documents for more information for the full range of duties and responsibilities.

Bolton NHS Foundation Trust provide services across the north west side of the Greater Manchester area ranging from hospital services in Bolton to community services across Bolton, Salford, Ashton, Leigh and Wigan. We are a progressive expanding organization with great ambition around improving quality integrating pathways and delivering high levels of productivity. We have recently been given a CQC rating of good. Over 5700 people work for the Trust and many of them have been here a long time. People find they don't need to go elsewhere to find a fulfilling career in healthcare.

**Key Responsibilities**:

- To ensure that all receivable invoices and credit notes are identified and raised promptly and correctly.
- To undertake credit control of outstanding debts by letter and by telephone.
- To assist in updating the weekly aged debt report.
- Maintenance of customer and product databases.
- To input/upload properly authorised invoices onto the Purchase Ledger and to ensure all fields are completed accurately e.g. financial code, VAT status, and payment terms.
- To ensure all invoices are appropriately matched to a GRN promptly.
- To enter expenditure incurred by purchases of drugs by the Pharmacy Department directly onto the Pharmacy System, to ensure that these suppliers are paid promptly and accurately.
- To resolve queries or discrepancies in suppliers’ invoices or statements or Trust orders by referring to data held on the systems or to the appropriate person.
- To complete relevant documentation to ensure the correct and timely payment of all manual and urgent payments
- To reconcile suppliers statements.
- To analyse invoices highlighted as paid out of supplier terms for the Better Payments Practice Code.
- To ensure all invoices have an official Trust order (unless on the exception list).
- To list payments made from charitable funds for fund expenditure monitoring.

**General Responsibilities**:

- To open, date stamp and sort mail received for the Finance Department, including entering or verifying details of all cheques received, into the Incoming Post Cheque Book.
- To scan/file all source documentation accurately to ensure that material is easily retrieved in the event of a query.
- To send out remittance advices, cheques and invoices promptly and accurately.
- To process incoming and outgoing telephone calls from Trust staff and outside organisations.
- To answer customer / supplier queries promptly and accurately.
- To assist with the agreement of balances exercise.
- To assist with the preparation of the monthly and annual accounts.
- To maintain effective working relationships with other Trust staff and suppliers to ensure the delivery of a professional service with high levels of customer satisfaction.
- To recall any payment that has been made in error.
- To provide cover in financial accounts as appropriate.