Accounts Assistant

2 weeks ago

Hartlepool, United Kingdom Cicor Full time

**Role Overview and Responsibilities**

Cicor Hartlepool is a leading Contract Electronic Manufacturing (CEM) facility dedicated to delivering innovative and high-quality electronic solutions, with a commitment to excellence, health and safety, high quality, cutting-edge technology, and customer satisfaction.

Cicor Hartlepool is embarking on an exciting journey of change and opportunity, including newly created roles. Reporting to the Financial Controller the Accounts Assistant will join a small finance team and be responsible for migrating, managing, and maintaining accurate financial records related to accounts payable and accounts receivable.

**The key responsibilities will be**:
**Accounts Receivable**
- Daily cash book allocations, contacting customers for details of receipts which cannot be allocated automatically and ensuring relevant paperwork is subsequently received.
- Storing remittance advices to a centrally accessible location for the finance team.
- Reconcile cash received with accounts receivable.
- Produce month end reports relating to cash and debtors.
- Ensure continual attention to minimising outstanding debts for the site by regularly reviewing and chasing outstanding payments.
- Raise manual credits notes and invoices as required.
- Maintain a record of credit control activity (at all times), in line with required process.

**Accounts Payable**
- Verify accuracy of invoices and resolve any discrepancies in a timely manner.
- Ensure all supplier invoices are authorised, in accordance with Company policy, and processed correctly on SAP to relevant general ledger code.
- For monthly supplier statement reconciliations, resolve any outstanding issues.
- Prepare and validate payment runs on a routine and ad hoc basis.
- Process employee expenses and company credit cards to ensure all relevant advice and related documents (invoices, receipts, etc.) received and are charged to the correct general ledger codes.
- Manage petty cash ensuring safe and secure handling, storage, and recording.
- Assist month-end closing activities, including preparing reports and analysing data.
- Communicate with suppliers to address enquiries and/or resolve payment issues.
- Maintain documentation and filing systems for financial records.
- Assist in month-end process, posting journals and meeting relevant deadlines, as well as any other ad-hoc duties as required.
- Raising manual debit notes once authorised.

**Qualifications and experience**:

- SAP experience (ideal but not essential).
- Good Microsoft Excel skills.
- Previous experience working in accounts payable or accounts receivable desirable.
- Knowledge of basic accounting principles and practices.
- Strong attention to detail and accuracy in data entry and analysis.
- Experience with reconciliations, resolving queries efficiently and effectively.
- Excellent organisational skills with the ability to prioritise tasks and meet deadlines.
- Positive enthusiastic approach with a can-do attitude.
- Well organised, able to prioritise and adapt to change in requirements.
- Ability to build strong relationships with colleagues and external parties.
- Excellent phone manner and communication skills.

**Job Types**: Full-time, Permanent

Pay: £20,000.00-£25,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

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