Procurement & Facilities Coordinator

**Overview**

TETRA Technologies U.K. Limited are recruiting for a Procurement and Facilities Coordinator on a part time basis (30 hours). The position of Procurement and Facilities Coordinator is responsible for coordinating the procurement process for the best quality equipment, goods and services (excluding Fluid-related purchasing) at the most competitive prices, whilst maintaining safe, efficient and compliant facilities across our TETRA and OPTIMA sites.

**Essential Duties & Responsibilities**
- Maintain accurate records of purchases, pricing, and other important data.
- Source and evaluate suppliers and vendors to ensure the best quality products at competitive prices in accordance with Company procedures.
- Manage relationships with suppliers to ensure timely delivery of goods and services.
- Ensure compliance with Company policies and industry regulations.
- Accurately prepare purchase orders in E1 (JD Edwards), ensuring requisition forms (when required) are completed from departments who originated request.
- Check requisition forms for accuracy (specifically their terminology and specifications) and assess if quantities are sufficient for needs
- Track and check deliveries to ensure ordered items are received
- Liaise with suppliers regarding order changes, cancellations or late/missed deliveries
- Liaise with departments regarding order status. Provide updates on changes, cancellations or assist with ordering more material if required.
- Assist with purchasing for key or special projects; track status of requisitions, suppliers orders, and delivery schedules; update all relevant parties of progress, or of issues that may impact the projects.
- Purchase personal protective equipment and other safety equipment as required.
- Provide completed delivery notes, invoices and month end receipting to Accounts.
- Coordinate the servicing and repair requirements of equipment maintenance schedules and company vehicles (including forklifts); and assist with lifting enquiries.
- Coordinate control stock inventory levels in line with repairs and maintenance schedules.
- Support the Laboratory with their calibration requirements.
- Maintain departmental documents and files in good order.
- Oversee day to day facilities coordination for TETRA and OPTIMA facilities (workshop, yard, offices and quayside) including but not limited to utilities, office consumables, waste collection, and general maintenance.
- Coordinate with contractors and service providers for facilities related work.
- Ensure office facilities and services for facilities are managed and kept up to date.

**Requisites**
- Ability to work independently.
- Exceptional organization skills with attention to detail.
- Effective communications skills, both verbal and written.
- Able to create and submit accurate paperwork to company-required standards.
- Ability to effectively present information, and respond to questions from suppliers, clients and managers.
- Proactively works to achieve tasks and objectives in a safe, timely and efficient manner.
- Be an effective problem-solver.
- Be an effective negotiator, acting as intermediary between suppliers and internal departments.
- Excellent attention to detail and compile accurate documentation and business correspondence.
- Ability to adapt to and manage changing job priorities and goals; and be capable of dealing with multiple tasks within tight timeframes.
- Previous knowledge and experience of purchasing and procurement processes required, ideally within the energy sector.
- Proven experience in facilities coordination.
- Intermediate skill level of MS Excel, Word and Outlook as a minimum.
- Experience of JD Edwards Enterprise 1.

**Job Types**: Part-time, Permanent

Expected hours: 30 per week

**Benefits**:

- Company pension
- Employee discount
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
- Sick pay

Ability to commute/relocate:

- Aberdeenshire AB32 6UF: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Procurement: 3 years (required)
- Facilities : 1 year (required)

**Location**:

- Aberdeenshire AB32 6UF (preferred)

Work Location: In person