Band 3 Commissioning Admin Assistant

3 days ago

Yeovil, United Kingdom NHS Somerset Integrated Care Board Full time

Logging reports of unplanned closures. Preparation of agendas and minutes, taking appropriate follow up action as required. Supporting the team with the management of contracts and projects Gathering information and undertaking enquires as and when is necessary. Managing communication and correspondence from members of the public and contractors.
The NHS South West Collaborative Commissioning Hub Team is responsible for supporting the 7 Integrated Care Boards (ICBs) across the South West with commissioning and contract management of: Primary and Secondary Care Dental Services Community Pharmacy Dispensing Practices Community Opticians This includes engaging with key local system stakeholders, to ensure commissioned services are responsive to evidenced local need and are in line with national commissioning guides. The team also provides expert advice and support to ICBs regarding Delegated Commissioning of Primary Care Services. Alongside this work, the team are responsible for supporting the 7 ICBs regarding transformation of the primary care services listed above. Key responsibilities of the role Monitoring of generic inboxes and responding to contractor queries.
Organising and planning events as directed, providing all necessary supporting in local materials. Required to input, monitor and check data produced and required for on-going programmes and projects. Supporting teams in project management and participating in department events. Provide support with a wide range of administrative and computer skills, as well as being aware of maintaining a range of knowledge and understanding of procedures, protocols and functions.
Making telephone calls to contractors and expected to use their initiative when dealing with phone calls and messages. Working with all team members in the collection of information for performance reporting on relevant team projects. Developing and maintaining effective electronic filing systems, to ensure that information is kept securely and is accessible to other members of the team Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary.

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