Japanese Speaking Executive Assistant
2 weeks ago
Our client is currently seeking a Japanese speaking, proactive Executive Assistant to join the CEO Office.
Role Responsibilities
- Ensure a high service level is received by Chief of Staff, and the CEO
- Develop strong relationship with Chief of Staff and CEO to understand individual needs
- Arrange complex travel requirements, including flights, car transfers and hotel accommodation
- Liaise with private jet companies, charter companies, hotels and handle all reservations
- Liaise with Chauffeur companies to arrange ground transportation
- Support setting up rooms for conferences, events, workshops and meetings
- Ensure travel expenditure is minimised by sourcing the lowest suitable fares and rates
- Foster and maintain good relationships with all travel suppliers
- Book travel in adherence to the Travel & Expenses Policy including raising Purchase Orders
- Ensure that deposit and balance payments are paid to tour/travel operators within agreed timescales where applicable and in accordance with their terms and conditions
- Provide general administrative and ad hoc clerical duties
- Analyse company spend each month for all bookings made to look for cost saving opportunities and to ensure policy is being followed
- Organise and assist with event transportations and catering requirements
- Working alongside travel management companies to arrange new travel bookings, amendments and cancellations
Role Requirements
- Previous experience in booking private aviation is imperative
- Previous experience in Business Travel or a similar Travel Coordinator role essential
- Ability to work fast under pressure and to tight deadlines
- Must be able to work both on own initiative and as part of a team
- Exceptional attention to detail
- Strong organisation and multi-tasking skills essential
- Excellent customer service/people skills
- Excellent verbal & written communication skills
- Excellent IT skills to include Outlook, MS Word, Excel and PowerPoint
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