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Events Officer

2 weeks ago

Cardiff, United Kingdom Public Health Wales Full time

In this role, you will liaise closely with event organisers and stakeholders to ensure all event requirements are met. You will coordinate the setup and breakdown of event spaces, including managing furniture and equipment, and assist in preparing and executing risk assessments. On event days, you will provide hands-on support to ensure all logistics run smoothly. Additionally, you will manage and maintain event resources, oversee stock levels, and handle procurement of necessary supplies.
Your role will also involve supporting virtual event management, including platform setup and technical assistance, and maintaining accurate records of event plans and related documents. After each event, you will participate in lessons learnt sessions, implementing feedback for continuous improvement. You will also undertake other administrative tasks as needed to support the team. Key Skills and Attributes: To excel in this role, you will need strong organisational and time management skills, with the ability to manage multiple tasks and priorities effectively.
Excellent communication skills are essential, as you will be liaising with a wide range of stakeholders, both internal and external. You should have proven administrative experience and be proficient in using Microsoft Office packages, particularly Outlook, Word, PowerPoint, and Teams, is crucial, as you will frequently use these tools for coordinating and during events. Experience in event management is desirable, along with familiarity with IT systems and virtual event platforms. A flexible approach and adaptability are also important, as the role may involve occasional travel and physical tasks such as setting up event spaces.
We are supportive of flexible working and tailoring working patterns to individual circumstances where business needs allow.While this role will primarily be based on-site, there will be opportunities to work from home when your work schedule permits. Please see the Job Description and Person Specification for further details and the essential and desirable criteria required. Please ensure your supporting statement demonstrates how you meet the essential and desirable criteria for this role.