Fleet Admin Assistant

1 week ago

County, United Kingdom Nottinghamshire Police Full time

Job description

An exciting opportunity has arisen to join Nottinghamshire Police as a Fleet Assistant we have 2 positions one at our Joint Force Headquarters & one at our Workshop based at Chilwell.

We offer a fantastic working environment with ongoing learning opportunities with a great focus on work-life balance. As an Admin Assistant, you will be proud to serve Nottinghamshire and gain huge satisfaction from the key role you hold within Nottinghamshire Police.

**Main purpose of the role**:
**Main Responsibilities**
- Handle calls in relation to fleet issues, giving advice and guidance.
- Input data into fleet management systems accurately including job cards, manufacturer check sheets, downtime records.
- Assist with supplier management ensuring vehicles are updated correctly and monitored effectively.
- Liaise with internal departments and external suppliers to effectively co-ordinate processes and monitor logistics.
- Raise financial requisitions and process invoices from suppliers to the finance department.
- Assist with KPI monitoring with data provision using internal systems.
- Assist with co-ordinating operational policing vehicle requirement for events and operations, sometimes at short notice.
- Suggesting and making improvements to processes
- **Must hold a full UK drivers’ licence.**:

- Possess a sound knowledge of IT skills including Microsoft Work, Outlook, Excel and Teams.
- Be able to work effectively within a team.
- Clear communication, both written and verbal.
- Attention to detail needs to be demonstrated showing a thorough approach to all aspects of the role.
- Resolve queries effectively and seeking collaboration when needed with other depts
- A knowledge of working with a fleet environment is desirable but not essential as full training and support is provided.
- Must possess a flexible approach to demands within the role.
- Must be committed to providing a high level of service and care to all aspects of the role.

Hours - 23 hours per week (Monday to Friday) at each location, days, and times to be determined with successful applicants.

**Package Description**
- Excellent renumeration package
- 24 days holiday entitlement (plus bank holidays), increasing to 29 days after 5 years service then 32 days after 10 years ( pro rata if part time)
- Excellent local government Pension scheme
- Free onsite secure parking
- Blue Light Rewards for discounts in many high street/online stores
- Cycle-to-work scheme
- Training, support and career progression
- Staff support networks
- Sports and Social Club
- Gym facility Police HQ

**IMPORTANT INFORMATION**

When applying, please complete the information on the next few screens referring to the person specification and job description to indicate your suitability for the role. You can also attach a supporting statement of no more than 2000 words and your CV.

Vetting Level - MV Vetting - you must have resided in the UK for at least the last 5 years

**Job details**:
Job reference

REQ000931

Date posted

03/12/2024

Application closing date

17/12/2024

Location

Various County Locations

Salary

£29,109 to £31,296 (pro rata)

Package

2 part time positions available 23 hours per week

Contractual hours

23

Basis

Part time

Job category/type

Fleet

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