Secretariat & Assurance Officer

**Details**:
**Reference number**:

- 383732

**Salary**:

- £26,355 - £29,295
- A Civil Service Pension with an employer contribution of 28.97%

**Job grade**:

- Executive Officer
- GPA Grade EO National

**Contract type**:

- Fixed term
Loan

**Length of employment**:

- 6 Months

**Business area**:

- GPA - Capital Projects

**Type of role**:

- Project Delivery

**Working pattern**:

- Full-time

**Number of jobs available**:

- 1

Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Birmingham, Bristol, Cardiff, Leeds, Manchester, Nottingham, Swindon

About the job

**Job summary**:
The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate.

We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.

Representing the best covenant in the UK - His Majesty’s Government - we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions.

Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces.

Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.

The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.

**Job description**:
The Capital Projects team delivers the Government Hubs and Whitehall Campus property programmes that sit within the Government Major Projects Portfolio (GMPP). Supporting these programmes is the Capital Projects Management Office (PMO), whose role it is to define and maintain standards for project management whilst building central capabilities, methods, processes, and in-house standards for the future.

**Key Responsibilities**

As a Secretariat and Assurance Officer your_ _areas of work/responsibility_ _includes but is not limited to:

- Assisting with the administration and forward planning of the Capital Projects Programme Board; the Regional Delivery Boards and the Capital Projects Assurance Gateway Review process.
- Work with Governance Manager and Assurance Manager to maintain appropriate systems to enable effective planning and scheduling, working with Project Directors and Project Managers to ensure key assurance activities as captured in schedules.
- Liaise with internal and external stakeholders to facilitate key meetings, and provide secretariat support for Capital Project Programme Board; Regional Delivery Board; Lessons Learnt Workshops; IPA review meetings, plus tracking of any actions and queries.
- Support delivery of Assurance Gateway Reviews: capturing outcomes; monitoring recommendations/actions to completion and providing assurance on mitigation's
- Support delivery of Lessons Learnt workshops; capturing best practice and monitoring recommendations/actions to completion
- Assist with the production of Management Information and quarterly Government Major Projects Portfolio (GMPP) returns, fact checking information and challenging back to Projects where there are discrepancies

**Person specification**:
**Experience & Technical Skills**

**Essential criteria**:

- Self motivated, with the ability to prioritise and organise work
- Excellent written and verbal communication skills with the ability to communicate with a range of stakeholders
- Excellent IT skills
- Committed to providing an efficient service

**Desirable criteria**:

- Have experience of working in a fast paced Programme Management Office environment.
- Public sector experience preferred

**Qualifications & Accreditation's**

**Desirable criteria**:
Hold at least one of the following qualifications/memberships or be willing to work towards completion:

- Managing Successful Programmes (MSP) Practitioner
- PRINCE2 Practitioner
- APM Practitioner Qualification

**Behaviours**:
We'll assess you against thes