Rota Administrator

1 week ago

London, United Kingdom Waltham Forest Federated GP Network Full time

1. To provide administrative support to the Clinical and Operational Management Teams. 2. Inputting data onto the computer systems.

3. To communicate and liaise with medical, nursing and non-clinical staff as necessary in the administration of rotas, making adjustments as needed depending on required staffing levels. 4. Identifying, arranging and managing locum cover to cover shift short-falls and seeking approval from Management where necessary.

5. Record all bookings and details of locum/agency bookings for the services on in-house systems/Rotamaster and internal spreadsheets. 6. Make necessary adjustments to working rotas to try and ensure maximum cover from internal resource pool where possible and reducing agency/locum spend.

7. Ensure compliance with local policies and maintain accurate records. 8. Validating all agency invoices to ensure that there are no discrepancies.

9. To ensure the working rotas are kept up to date at all times, ensuring all key staff and external stakeholders are kept informed of any changes. 10. To provide data and necessary reports when required in relation to staffing resource and expenditure within the service.

11. Deal with weekly Rota correspondences to all operating hubs + UCCS updating with all changes 12. To have a working knowledge of the Data Protection Act and its requirements, in respect to confidentiality for both patients and staff and ensuring any computerised information system is maintained as requested. 13.

Deal with issues that arise appropriately, including enquiries or complaints, ensuring that no issue is inappropriately delayed in being actioned. 14. Ensure good working relationships with all staff within the services, the organisation and all outside agencies. 15.

Work closely and support supervisors and create additional rotas when needed 16. Plan and run GP recruitment events 17. Undertake additional duties where appropriate as requested by the Service Manager. 18.

To plan and coordinate your workload to ensure all deadlines are met and objectives achieved 19. To maintain good standards of professionalism. 20. To undertake on-going personal development through participation in appraisal and supervision.

21. To attend and participate in relevant training identified through supervision and appraisal. 22. This job description will be reviewed with the Service Manager and Head of Operations as and when necessary, in conjunction with the post holder.

As an employee of the organisation you may be asked to move within other services in response to service needs. This job description gives a general outline of the post and it is not intended to be inflexible or a final list of duties. It may therefore be amended from time to time in consultation with the post holder.

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