Personal Assistant

1 week ago

London, United Kingdom Christopher Keats Full time

**Our client is the worlds largest TV Production company**:
They are content powerhouse and home to over 130 production companies across 21 territories, and a multi-genre catalogue boasting 166,000 hours of original standout programming. A collective of creative entrepreneurs, the group represents some of the biggest global TV shows in the market

They are now looking to recruit a PA to support the Senior Executive Assistant to the Senior Leadership Team (SLT). This fast-paced role sits at the heart of the company to ensure the smooth running of the SLT’s workloads. This is both an internal and outward facing role representing the Company in the best light at all times.

**Duties**:

- Providing PA duties for the CFO, HR and Operations Director and General Counsel
- Assisting the Senior Executive Assistant to the CEO & COO
- Assisting with diary management, appointments, travel bookings & itineraries & documents.
- Collating reports and preparing packs ahead of board meetings
- Preparing powerpoint presentations for SLT to deliver
- Ad hoc administration tasks to ensure the continuous smooth running of administrative duties relating to the SLT
- Preparing meeting rooms for both internal and external meetings, including organising lunches, refreshments, meeting materials etc.
- Maintaining and managing a filing system, templates and distribution lists, using Excel
- Reconciling invoices and input on internal system
- Liaising with members of staff at all levels
- Collation and processing of expenses for SLT and MD’s where needed
- Handling all gift acquisitions for the SLT and other staff members
- Providing ad hoc administrative support to the wider team
- Holiday cover for the SEA and other EA support for the SLT

**Knowledge & Skills**:

- Previous experience working as a PA / Team Assistant in a busy office environment
- Attention to detail and the ability to complete complex tasks and projects quickly
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Pro-active with good organisation skills and the ability to prioritise and handle multiple assignments
- The ability to communicate effectively and with charm with both internal and external contacts at all levels
- High levels of integrity and discretion
- Flexible in line with the needs of the SLT & Senior EA
- Hands on attitude with a strong sense of initiative
- Eagerness to learn & develop
- Friendly and open

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