HR & Payroll Administrator

**Title: HR, H&S and Payroll Administrator (On-site)**

**Department: Human Resources**

**Salary: £27,000 with an increase to £28,000 upon successful completion of the probationary period.**

**Job Summary**:
The Integrated HR, H&S and payroll administrator is responsible for providing comprehensive administrative support to the Human Resources & Payroll department. This role involves managing employee records, coordinating training waivers, tracking probationary periods, updating employee statuses, and ensuring compliance with company policies and legal requirements, ensuring Time Sheets processing for weekly payroll and answering the payroll queries. HR Administrator will play a key role in maintaining the efficiency and organization of the HR department.

**Key Responsibilities**:

- **Timesheet Management & Payroll Queries**:
Process weekly Time Sheets for all the employees, ensuring accuracy and compliance with company policies and legal requirements.

Maintain payroll records, update information on HRIS, handle payroll related queries from employees.

Collect, review, and verify timesheets from all departments including Agency Blocks.

Calculate wages, overtime, and ensure proper deductions and withholdings are applied such as training, fines & damage waivers/deductions, bonuses etc.

Ensure all timesheets are accurate and approved by supervisors/managers & directors.

Collaborate with the Finance department to reconcile payroll accounts and address discrepancies.

Cover for accounts assistant

Address and resolve pay-related inquiries and discrepancies from employees.

2. **HR Administration**:
Ensure all necessary paperwork is completed for New Hires and communicated with H&S Director and payroll.

Provide support for on boarding new employees, including conducting orientations and ensuring all necessary paperwork is completed.

Add and update employee information in the HR system.

Maintain accurate and up-to-date employee records.

Schedule and coordinate recruitment processes, including Job postings, interviews scheduling, and onboarding new employees and other HR events.

Ensure all HR documents are properly filed and easily accessible.

Implement and maintain an efficient filing system for all HR-related documents.

Assist in the development and communication of HR policies and procedures.

Ensure compliance with legal requirements and company policies regarding record-keeping.

Conduct quizzes on policies for employees and ensure understanding of compliance.

Ensure all HR activities comply with legal requirements and company policies.

Assist in preparing documentation for audits and inspections.

Generate regular HR reports for management, such as employee status changes, training completion, and probationary period status.

Provide data and analysis as needed to support HR initiatives and decision-making.

Support HR Manager in handling employee relations issues.

Assist in investigating and resolving employee complaints and grievances professionally.

Raise training waivers for employees as needed.

Ensure waivers are signed by the necessary parties and properly filed.

Keep a track of all training waivers and follow up on outstanding ones.

Maintain records of employee training and certifications.

Keep track of probationary periods for new employees.

Notify supervisors and managers of upcoming probationary reviews.

Assist in the preparation and documentation of probationary period evaluations.

Place stationary orders.

**Health & Safety Administration**:
Assist in maintaining H&S records for Health and Safety policy and procedures.

Maintain the Heath and Safety Training records for employees.

Perform Driver and Vehicle Licensing Agency (DVLA) checks.

Support the Health and Safety director in maintaining the health and safety protocols.

Assist with duties as required by the health and safety Director.

**Qualifications**:

- **Education**: Bachelor’s degree in human resources, Business Administration, or CIPD Level 3. Desirable but not essential.
- **Experience**: Minimum of 1 year of experience in payroll and HR administration.
- **Skills**:

- Familiarity with HRIS systems and database management.
- Excellent attention to detail and organizational skills.
- Strong interpersonal and communication skills.
- Ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

**Skills & Competencies**:

- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and the ability to make informed decisions.
- Ability to work independently and as a part of a team
- Commitment to continuous learning and professional development

**Work Environment**:

- Office environment with standard working hours.

**Job Types**: Full-time, Permanent

Pay: £27,000.00-£28,000.00 per year

**Benefits**:

- Company pension
- On-site parking

Schedule:

- Monday to Friday

**Education**: