Fleet Administrator Officer

Division / Department - Joint Transport Service
Grade - Grade 8
Status - Full Time
Contract Type - Permanent
Salary Grade Range - £24,552 - £26,232
Working Hours - 37.0 Hours per Week
Shift Allowance - No
Politically Restricted - No

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

The Role

Working primarily at Crawley Down Police Workshops (but with the flexibility to cover other workshops across Surrey & Sussex when required) the successful applicant will work within the Engineering Support and Vehicle Data Team to support the maintenance and repair of the Force’s vehicles.

This admin role is fast paced, varied, requires great customer service, accuracy and the drive to work within the team to achieve the goals of the Joint Transport Service. There are many opportunities to undertake skill development courses to build on the experience that you already have.

To provide specialist support across the entire Joint Transport Service portfolio, including administration, vehicle data and vehicle equipment in an efficient, innovative and timely manner for all Stakeholders, suppliers and customers.

Key Responsibilities
- Tasks will include - Ensuring that all data related to drivers, vehicles & equipment is uploaded into the various management solutions. This involves compiling/working with large data sets, both numerical and text, creating and exporting information, graphs and reports to JTS management & staff and other stakeholders.- Completing the processes required to ensure vehicles are registered, de-registered and disposed of correctly, and managing the receipt and distribution of Notice of Intention to Prosecute (NIP) and other such charges in a timely and accurate manner.
- Creating and co-ordinating the engineering work orders and equipment servicing plans, to ensure all vehicles and related equipment are serviced, maintained & repaired in line with agreed parameters; related documentation is issued, stored and managed in accordance with the Force Data Retention Policy.
- Liaising with outside contractors to book and progress work on vehicles, accurately process purchase orders and invoices.
- Providing general administration, reception, filing, undertaking all such other duties to the grade and character of work as may be required.

Skills & Experience
- Required skills and personal qualities- Administrative skills with a keen eye for detail
- A desire to give great customer service
- The ability to follow processes and work to improve them
- Strong communication skills
- Great interpersonal skills
- Team working with a willingness to get stuck into varied tasks and work towards a shared goal
- Good numeric, mathematical, statistical and analytical knowledge and technical skills. - Excellent planning and organising skills with the ability to work accurately to deadlines.- GCSE or equivalent English (Grade 9-4 (A* - C)) essential
- GCSE or equivalent Maths (Grade 9-4 (A* - C)) essential

Desirable Qualifications/Skills/Experience- Experience of interpreting data using advanced functionality in Excel, inc. pivot tables.
- NVQ in Business Management studies or Statistics
- Institute of Car Fleet Management
- Database system experience

Further Information

Additional Information
- This post is being advertised in parallel with Force redeployment processes. Any redeployees who are identified will be given preference. This may result in the post being withdrawn at any point during the recruitment process.
- vacancies in collaborated units are available to all officers and staff across both Forces
- vacancies in non-collaborated units are only available to officers and staff within the Force with the vacancy unless it is advertised externally.

If the vacancy is advertised externally and an officer or member of staff from the other Force is success it will result in a transfer of employmentDiversity Statement

We are only as good as our people. It's really important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach and skills that diversity brings; all of which help us deliver a better policing service. We strive to ensure how we deliver our services, provide information and how we recruit is open and accessible to all.

We have multiple staff support groups who help to improve our understanding of minority issues and ensure they are reflected in our work. We are proud members of the Stonewall Workplace Equality Index and Disability Confident, a signatory of the Race at Work Charter and aligned with the Armed Forces Covenant and the HeForShe movement.

We value the differences that people bring from all backgrounds and communities. Regardless of age, sex, ethnicity, sexual orientation, gender identity or gender expression, disability, social status or religious beliefs, we would love to hear from you.