Attendance & Administrative Officer

**Newport, Isle of Wight**

**Hay Grade 4**

**Vacancy Reference**:2025_1248

**Closing Date**:26/02/2025

**31.25 hours per week (term-time only)**
***Responsible to: Headteacher / Office Manager-Senior Administrator**/ Inclusion Lead**

**ADMINISTRATION OFFICER**

**Main Purpose of the Job**
- Under the guidance of the inclusion lead, provide general administrative support to the inclusion lead in an effective and timely way.

**General Responsibilities**
- Promote equality as an integral part of a role and treat everyone with fairness and dignity.
- To develop and maintain a generic skill set that allows the Isle of Wight Council to employ your skills, abilities and experience across the Council and its formal partnerships as needed.
- To support the patrol care of pupils as directed by the inclusion lead.

**ATTENDANCE OFFICER**
**General Duties**
- Advise the SLT and governing board on strategies to promote the regular attendance of all pupils in the school.
- Take a leading role in implementing agreed upon strategies for improving attendance
- Understand and implement the school’s Attendance and Absence Policy.
- Work on initiatives to raise awareness of the importance of good attendance amongst the school community.
- Maintain a working knowledge of legislation and statutory framework relating to school attendance and ensure that the school is operating in line with its statutory responsibilities towards pupils.
- Work with the Education Welfare Service, e.g. by referring pupils with concerning attendance rates, where necessary.
- Make contact with pupils’ parents in response to allocated referrals through home visits or meetings in school.
- Work with the Education Welfare Service, the LA and the SLT, to issue fines to parents for their child’s poor attendance.
- Support the pastoral team and SLT to develop targeted procedures to support pupils with lower attendance to attend school.
- Analyse school attendance data to identify trends, key areas of concern and areas for improvement.
- Initiate court and fine proceedings for persistent absentees.
- Develop and implement strategies to improve attendance, including whole-school initiatives and targeted interventions.

**Please read the Job Description / Person Specification document for detailed information about each part of the role.**

**The Isle of Wight Council** expects that its staff will adhere to its policies and procedures. All members of staff are expected to be familiar with procedures and undertake appropriate activities to support their learning and development.

**Safeguarding** - The Isle of Wight Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and operates stringent safer recruitment practices.

**Diversity and Equality** - All employees are expected to treat others with dignity and respect.

**Health and Safety** - The Isle of Wight Council has a duty to protect employees and all employees have a duty to protect themselves and others from harm as far as is reasonably practicable.

**Data Protection and ICT Security** - All employees are required to ensure that any information or data collected or input into a Council system complies with the standards set out and any associated processes that are specific to an area of work.
- This job description is correct as at the date given above. In consultation with the postholder it is liable to variation by management to reflect or anticipate changes to the job. As a term of employment, the postholder may be required to undertake other duties in this post or, following consultation, any other post in any of the Isle of Wight Council's Directorates._
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- The Isle of Wight Council protects its employees from discrimination and this is supported by the _Unacceptable Behaviour Policy_, _Employee Code of Conduct_ and _Behaviours Framework_. We actively promote the diversity of our workforce and we provide flexible working options (where appropriate) to support the different needs of our employees._
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- The management reporting line for this role is ultimately through the Isle of Wight Council Children’s Services directorate._
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- This council and its schools recruit according to the council’s Recruitment, Policy and Procedure and are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share in this commitment._