Finance Administrator

2 weeks ago

Newport, United Kingdom Vantage Data Centers Full time

_Please note this is not a remote role and it requires 2/3 days in the office._

**About Vantage Data Centers**

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Essential Job Functions
- Reviewing and approving expenses in the financial system
- Maintain accurate financial records and ensure financial information is recorded and communicated in a timely and precise manner
- Work under limited supervision, both independently and within a team environment
- Frequent contact with internal stakeholders and external 3rd party vendors

Duties
- Check, review and process employee expense claims
- Onboard and train new employees with the expense system and ensure the adhere to the Global Expense Policy
- Support and guide internal stakeholders through the expense process
- Review and analyse of Purchase Orders, ensuring any spending outside of budgets is justified and authorized
- Match purchase invoices received to purchase orders, code and process the invoices, and gain the relevant invoice approvals through the Finance systems
- Review supplier statements along with the aged creditors on a weekly basis to ensure invoices are being paid within credit terms, and follow up on any outstanding invoices with the relevant approver
- Prepare and file payment runs for the Manager, Finance to approve and enter into the online banking system
- Resolve Supplier queries, monitoring the AP inbox on a daily basis

Job Requirements
- Purchase and Expense ledger experience is desirable
- Strong analytical skills with attention to detail, strongly preferred
- Experience in communicating and managing internal stakeholders
- Experience in dealing with external vendor issues and problem solve
- Able to plan, organize and prioritize workload to meet deadlines
- Strong computer skills including proficiency with Microsoft desktop, as well as Microsoft Office 365
- Strong communication skills (verbal and written) with the ability to communicate internally with team members as well as externally with vendors and other service providers
- Work effectively in collaboration cross-functionally to achieve shared goals and deliver business objectives
- Travel is expected to be less than 5%, occasionally for training purposes
- Potential employees must complete a background check successfully
- Vantage Data Centers is an Equal Opportunity Employer_

**Benefits**:

- Health & wellbeing programme
- On-site parking

Schedule:

- 8 hour shift
- Day shift

Supplemental pay types:

- Bonus scheme

Work Location: In person

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