Team Secretary

1 week ago

SouthendonSea, United Kingdom Olympus UK & Ireland Full time

**Olympus is a global leader in the medical device and technology industry. For more than 100 years, we have focused on making people's lives healthier, safer and more fulfilling. Our products and solutions help to diagnose, prevent, and treat illnesses, further scientific research and keep people safe.**

We are recruiting for a **Team Secretary** to join our team on a 9 month fixed-term contract to provide cover for maternity leave. We are ideally looking for someone to join our team in mid-August.

We can offer this position as a full-time or part-time position, no less than 24 hours per week.

In this position, you will be responsible for providing secretarial and administrative support to our Operations Management team.

**What are the key responsibilities of this position?**
- Completion of all required documentation to support management
- Accurate minute taking and timely distribution
- Diary management to support senior management
- Create and update management reports and documentation
- Scanning, photocopying of documents
- Arrange meetings and appointments
- Make travel arrangements
- Organise arrangements for visitors, inform reception, book accommodation, arrange transport
- Ordering and control of company uniform
- General administrative tasks

**What skills and qualifications are we looking for?**
- Previous administration/secretarial experience is essential
- Strong written and verbal communication skills
- Previous experience raising purchase orders is desirable but not essential
- You will be self-motivated, with the ability to work independently

**What does Olympus offer?**
- In addition to a competitive salary, Olympus contributes greatly to employee pensions
- All employees are eligible for private medical cover
- A generous annual leave entitlement
- We support work/life balance with hybrid working and flexible hours

Other benefits include discounted gym membership, a free annual health check and so much more
- **At Olympus, we have a dedicated in-house Talent team that cover all areas of the business. As a backup, we have a preferred supplier list (PSL) of vetted suppliers and as such, are unable to accept unsolicited CVs from recruitment agencies or search firms outside of our PSL. Please note that Olympus will not be responsible for any fees, charges or terms associated with any such CVs.**_
- **We are an equal opportunities employer, and we are committed to ensuring that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown.**_

**Job Types**: Full-time, Part-time, Fixed term contract
Contract length: 9 months

**Benefits**:

- Canteen
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Flexitime
- Free or subsidised travel
- Free parking
- Gym membership
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Referral programme
- Shuttle service provided
- Store discount
- Transport links

Schedule:

- Flexitime
- Monday to Friday

Work Location: Hybrid remote in Southend-on-Sea

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